REPORTS TO THE BOARD

Financial and Enrollment Report

To: Asha Riley, Superintendent

From: Stacy Brown, Director of Business Services

Date: December 12, 2025

Subject: November Financial/December Enrollment

Audit Update

The State Auditor’s Office has scheduled the audit work for the 24-25 Financial and Federal audit review.  They will begin work on January 19, 2026.  You can expect an invite to the entrance conference in mid-January.

2026-2027 Budget Process Update

We are in the very early stages of the 2026-2027 budget process.  We are monitoring current year enrollment and expenditures to help inform our projections for next year, and we will begin looking at enrollment and staffing needs for next year in January.  We won’t have legislative numbers until April or May, but that does not preclude us from beginning work on the budget for next year, so we have a head start moving forward.

Financial Update

The end-of-year process is complete, and the months of September 2025 through November 2025 have been closed.  I included the Budget Status Reports for all funds for the months of September, October, and November.  

Financial Information Summary as of November 30, 2025, based on attached documents (GF Month-End Balances, Budget Performance Update, GF Revenue Dashboard Summary, GF Expenditure Dashboard Summary, and GF High Level Financial Forecast):

• Fund Balance: The General Fund ending fund balance for November is $2.39 million.  Projected ending fund balance at this time shows a low of $619,496 in June and an ending fund balance of $3,990,060 (an overall decrease of $361,000).  This will be fine-tuned throughout the year as financial information changes and updates.
  
  
• Revenues: Total revenues for November were $2,841,620, which is 23.07% of the budgeted revenue collected year-to-date, compared with only 19% collected last year.  This is due to the lack of levy revenues received in October 2024 compared to October 2025. The November revenues represent a significant dip from October, which is typical for this time of year.  OSPI expects that districts will receive a large portion of their levy funds in October, so the apportionment funds percentage is decreased in November.
  
  
• Expenditures: Total expenditures for November were $4,351,896, which is 26.56% of the budgeted expenditures spent year-to-date, compared to 26.5% spent in the prior year.
  
  
• Net Change: The net change for the month was a deficit of ($1,510,276), driven by the lower revenues.
  

Attached Documents:

• General Fund Month-End Balances
• Budget Performance Update - General Fund
• General Fund Revenues Dashboard Summary
• General Fund Expenditures Dashboard Summary
• General Fund (High Level) Financial Forecast
• September 2025 Budget Status Reports (All Funds)
• October 2025 Budget Status Reports (All Funds)
• November 2025 Budget Status Reports (All Funds)
• Enrollment Reports

Enrollment

I have attached the Headcount and Average FTE enrollment reports for December. Unfortunately, we dropped another 8 students and 9.22 FTE from the November count to the December count.  The average is now 83.87 below budget. We continue to monitor enrollment closely and continue to evaluate every resignation to determine if the position should be refilled or not, as staffing is the most effective way to make cuts throughout the year.

Please let me know if you have any questions!