ATTENTION: Please check the calendars for availability. Please complete your request at least 2 weeks prior to the first date of your request, but no more than 2 months prior. Thanks!
New Facility Use Request
Access Existing Request

If you have any questions regarding our facility use system please fill out this Contact form or call 360-841-2740.

Policies and Procedures

Check Availability

Check the facility calendars (see menu on the right as well) to see if the facility you wish to rent is available for the day you need. See our facilities calendars in the left column.

Fees

Please see the Fee Schedule for fees associated with your request. A turnkey fee is required for weekends and evenings when there are no regularly scheduled staff available. You must arrange with the turnkey if you will be late or need to cancel. You will be given a contact number. Your request will generate a reference number. After you have completed your request and paid for your event, you must re-enter your request and add the receipt to the request, before it can be approved.

Other Forms

There may be additional forms or information that you will need to complete and/or attach.

Payment Process

After you have made your request and have been given your fees, you need your reference number to make an online payment, or payment in person at the Business Services portable. Payments can be made by credit card or check.

You will need to add the receipt number to your request when you have completed the payment process for your event, in order for your request to be approved. 

Pay in person at:
Business Services Portable
Woodland Public Schools
800 Third Street
Woodland, WA 98674

Please be sure to allow enough time to receive your receipt number from the Business Services Office, if you are mailing. You must add your receipt number to your facility request before it can be approved. Mailing payments delay approval. Thank you.

In Touch Receipting for Online Facility Use Payments

If you wish to pay online, please use the following directions:

  • Go to this site: https://wa-woodland.intouchreceipting.com
  • Under Guests create an account. Keep your information for future reference, as you will be able to use the same credentials to log in again. Please do not create more than one account for yourself.
  • Once you are logged into the account, under Shop click the Items at All Schools button.
  • Click on District Office for School Type.
  • Click on District Office for School.
  • Click on Facility Use under Categories.
  • Add the amount that you got from your Facility Use form, after the District Office added the fees, in the Price box.
  • Hit the Buy button.
  • Hit Checkout, in the upper right corner.
  • Hit the Checkout Step 1: Additional Info button.
  • Add the Additional Information as requested. (Date of Event and Event Location, Activity, Reference Number, etc)
  • Hit the Checkout Step 2: Payment button.
  • Complete the Credit Card info and hit the Pay Now button.

A receipt number will be generated. Write down your receipt number so that you can add it to your Facility Use Request form for approval.

Certificates of Liability

All organizations renting or using our facilities are required to send us a certificate of liability naming Woodland Schools District as additional insured. The dates on the certificate should cover the event date. The certificate holder, should be Woodland School District, 800 Second Street, Woodland, WA 98674. These can be attached to the request, faxed to 360-841-2701, or emailed to lamarsnk@woodlandschools.org.

We request that you get these amounts:

  • $1 million each occurrence
  • $1 million damage to rented
  • $5,000 preferred, but we can accept $1,000 med exp
  • $1 million personal & adv injury
  • $2 million general aggregate
  • $2 million products-comp/op agg

Automated External Defibrillators

In case of sudden cardiac arrest, there are Automated External Defibrillators (AEDs) in each of our buildings. When you arrive at your event, please look for the AED signs in your usage area.

  • CES - Main hallway between offices and gym, and Great Space area
  • NFES - Near gym and upstairs near restrooms
  • WMS - Near both gyms and in the WMS Commons and WMS Stadium
  • WHS - 5 locations, near gyms and stadium and Commons
  • Yale - In gym