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Our Schools Protect Students from Harassment, Intimidation, and Bullying (HIB)


Schools are meant to be safe and inclusive environments where all students are protected from Harassment,
Intimidation, and Bullying (HIB), including in the classroom, on the school bus, in school sports, and during other
school activities. This section defines HIB, explains what to do when you see or experience it, and our school’s
process for responding to it.

Woodland Public Schools Harassment, Intimidation or Bullying (HIB) form.  Form 3207F

What is HIB?


HIB is any intentional electronic, written, verbal, or physical act of a student that:
● Physically harms another student or damages their property;
● Has the effect of greatly interfering with another student’s education; or,
● Is so severe, persistent, or significant that it creates an intimidating or threatening education environment
for other students.


HIB generally involves an observed or perceived power imbalance and is repeated multiple times or is highly likely
to be repeated. HIB is not allowed, by law, in our schools.

How can I make a report or complaint about HIB?


Talk to any school staff member (consider starting with whoever you are most comfortable with!). You may use
our district’s reporting form to share concerns about HIB Form but reports about HIB can be made in writing or
verbally. Your report can be made anonymously, if you are uncomfortable revealing your identity, or confidentially
if you prefer it not be shared with other students involved with the report. No disciplinary action will be taken
against another student based solely on an anonymous or confidential report.


If a staff member is notified of, observes, overhears, or otherwise witnesses HIB, they must take prompt and
appropriate action to stop the HIB behavior and to prevent it from happening again. Our district also has a HIB
Compliance Officer Jake Hall, 800 Second St. Woodland, WA 98674, Contact form, (360)
841-2725 that supports prevention and response to HIB.

What happens after I make a report about HIB?


If you report HIB, school staff must attempt to resolve the concerns. If the concerns are resolved, then no further
action may be necessary. However, if you feel that you or someone you know is the victim of unresolved, severe,
or persistent HIB that requires further investigation and action, then you should request an official HIB
investigation.


Also, the school must take actions to ensure that those who report HIB don’t experience retaliation. 

What is the investigation process?


When you report a complaint, the HIB Compliance Officer or staff member leading the investigation must notify
the families of the students involved with the complaint and must make sure a prompt and thorough investigation
takes place. The investigation must be completed within 5 school days, unless you agree on a different timeline. If
your complaint involves circumstances that require a longer investigation, the district will notify you with the
anticipated date for their response.


When the investigation is complete, the HIB Compliance Officer or the staff member leading the investigation must
provide you with the outcomes of the investigation within 2 school days. This response should include:

  • A summary of the results of the investigation
  • A determination of whether the HIB is substantiated
  • Any corrective measures or remedies needed
  • Clear information about how you can appeal the decision
What are the next steps if I disagree with the outcome?


For the student designated as the “targeted student” in a complaint:
If you do not agree with the school district’s decision, you may appeal the decision and include any additional
information regarding the complaint to the superintendent, or the person assigned to lead the appeal, and then to
the school board.


For the student designated as the “aggressor” in a complaint:


A student found to be an “aggressor” in a HIB complaint may not appeal the decision of a HIB investigation. They
can, however, appeal corrective actions that result from the findings of the HIB investigation.


For more information about the HIB complaint process, including important timelines, please see the district’s HIB
Policy 3207 and Procedure 3207P.

Our School Stands Against Discrimination


Discrimination can happen when someone is treated differently or unfairly because they are part of a protected
class, including their race, color, national origin, sex, gender identity, gender expression, sexual orientation,
religion, creed, disability, use of a service animal, or veteran or military status.


What is discriminatory harassment?


Discriminatory harassment can include teasing and name-calling; graphic and written statements; or other conduct
that may be physically threatening, harmful, or humiliating. Discriminatory harassment happens when the conduct
is based on a student’s protected class and is serious enough to create a hostile environment. A hostile
environment is created when conduct is so severe, pervasive, or persistent that it limits a student’s ability to
participate in, or benefit from, the school’s services, activities, or opportunities.


To review the district’s Nondiscrimination Policy 3210 and Procedure 3210P visit Policies and Procedures.


What is sexual harassment?


Sexual harassment is any unwelcome conduct or communication that is sexual in nature and substantially
interferes with a student's educational performance or creates an intimidating or hostile environment. Sexual
harassment can also occur when a student is led to believe they must submit to unwelcome sexual conduct or
communication to gain something in return, such as a grade or a place on a sports team.


Examples of sexual harassment can include pressuring a person for sexual actions or favors; unwelcome touching
of a sexual nature; graphic or written statements of a sexual nature; distributing sexually explicit texts, e-mails, or
pictures; making sexual jokes, rumors, or suggestive remarks; and physical violence, including rape and sexual
assault.


Our schools do not discriminate based on sex and prohibit sex discrimination in all of our education programs and
employment, as required by Title IX and state law.


To review the district’s Sexual Harassment Policy 3205 and Procedure 3205P, visit Policies and Procedures.


What should my school do about discriminatory and sexual harassment?


When a school becomes aware of possible discriminatory or sexual harassment, it must investigate and stop the
harassment. The school must address any effects the harassment had on the student at school, including
eliminating the hostile environment, and make sure that the harassment does not happen again.


What can I do if I’m concerned about discrimination or harassment?


Talk to a Coordinator or submit a written complaint. You may contact the following school district staff members
to report your concerns, ask questions, or learn more about how to resolve your concerns.


Concerns about discrimination:
Civil Rights Coordinator: Vicky Barnes, Contact form, (360) 841-2702


Concerns about sex discrimination, including sexual harassment:
Title IX Coordinator: Vicky Barnes, Contact form, (360) 841-2702
Concerns about disability discrimination:
Section 504 Coordinator: Jake Hall, 800 Second St. Woodland, WA
98674, Contact form, (360) 841-2725


Concerns about discrimination based on gender identity:
Gender-Inclusive Schools Coordinator: Vicky Barnes, Contact form, (360) 841-
2702


To submit a written complaint, describe the conduct or incident that may be discriminatory and send it by mail,
fax, email, or hand delivery to the school principal, district superintendent, or civil rights coordinator. Submit the
complaint as soon as possible for a prompt investigation, and within one year of the conduct or incident.

What happens after I file a discrimination complaint?


The Civil Rights Coordinator will give you a copy of the school district’s discrimination complaint procedure. The
Civil Rights Coordinator must make sure a prompt and thorough investigation takes place. The investigation must
be completed within 30 calendar days unless you agree to a different timeline. If your complaint involves
exceptional circumstances that require a longer investigation, the Civil Rights Coordinator will notify you in writing
with the anticipated date for their response.


When the investigation is complete, the school district superintendent or the staff member leading the
investigation will send you a written response. This response will include:

  • A summary of the results of the investigation
  • A determination of whether the school district failed to comply with civil rights laws
  • Any corrective measures or remedies needed 
  • Notice about how you can appeal the decision


What are the next steps if I disagree with the outcome?


If you do not agree with the outcome of your complaint, you may appeal the disagrees with the written decision of
the superintendent or designee, the complainant may appeal the decision to the district’s Board of Directors by
filing a written notice of appeal with the superintendent within ten (10) calendar days following the date upon
which the complainant received the response, then to the Office of Superintendent of Public Instruction (OSPI).
More information about this process, including important timelines, is included in the district’s Nondiscrimination
Procedure 3210P and Sexual Harassment Procedure 3205P.

I already submitted an HIB complaint – what will my school do?


Harassment, intimidation, or bullying (HIB) can also be discrimination if it's related to a protected class. If you give
your school a written report of HIB that involves discrimination or sexual harassment, your school will notify the
Civil Rights Coordinator. The school district will investigate the complaint using both the Nondiscrimination
Procedure 3210P and the HIB Procedure 3207P to fully resolve your complaint.


Who else can help with HIB or Discrimination Concerns?


Office of Superintendent of Public Instruction (OSPI)
All reports must start locally at the school or district level. However, OSPI can assist students, families,
communities, and school staff with questions about state law, the HIB complaint process, and the discrimination
and sexual harassment complaint processes.


OSPI School Safety Center (For questions about harassment, intimidation, and bullying)


OSPI Equity and Civil Rights Office (For questions about discrimination and sexual harassment)

Washington State Governor’s Office of the Education Ombuds (OEO)


The Washington State Governor’s Office of the Education Ombuds works with families, communities, and schools
to address problems together so every student can fully participate and thrive in Washington’s K-12 public schools.
OEO provides informal conflict resolution tools, coaching, facilitation, and training about family, community
engagement, and systems advocacy.

U.S. Department of Education, Office for Civil Rights (OCR)


The U.S. Department of Education, Office for Civil Rights (OCR) enforces federal nondiscrimination laws in public
schools, including those that prohibit discrimination based on sex, race, color, national origin, disability, and age.
OCR also has a discrimination complaint process.


Our School is Gender-Inclusive


In Washington, all students have the right to be treated consistent with their gender identity at school. Our school
will:

  • Address students by their requested name and pronouns, with or without a legal name change
  • Change a student’s gender designation and have their gender accurately reflected in school records
  • Allow students to use restrooms and locker rooms that align with their gender identity
  • Allow students to participate in sports, physical education courses, field trips, and overnight trips in
    accordance with their gender identity
  • Keep health and education information confidential and private
  • Allow students to wear clothing that reflects their gender identity and apply dress codes without regard
    to a student’s gender or perceived gender
  • Protect students from teasing, bullying, or harassment based on their gender or gender identity


To review the district’s Gender-Inclusive Schools Policy 3211 and Procedure 3211P, visit Policies and Procedures. If
you have questions or concerns, please contact the Gender-Inclusive Schools Coordinator:
Vicky Barnes, Contact form, (360) 841-2702