I am currently working on the year-end close-out and the financial statements for the year ending 8/31/21. Once I have that information completed, I will run the September reports for you next month and we will move forward on projecting and looking at where we are headed financially for the 21-22 school year. Mary is just finishing up processing the October pcard payment and the 10/29 accounts payable (today) which include the final payments against the 20-21 budget year.
Michael and I had pipe dreams of me presenting the 20-21 Financial Statements at the second October meeting. I usually do not have the financial statements completed until the first week of November and usually present them during the single November meeting. I also would have liked to have them completed, but it was just not possible. For one thing, the 10/29 accounts payable will not be completed until today or tomorrow and the October apportionment (which includes revenues from 20-21 that need to be accrued) will not be published until probably Monday. Since the November meeting will be short and there is only one, Michael and I will figure out a way to present the financial statements.
Enrollment
The first enrollment document (page 1) is a summary by headcount for October. I also included a comparison to June. I rolled the June counts to the next grade level for a better comparison of each grade level total from last year and compared to this year. Overall for October, enrollment increased by 18 students. The counts by grade level include the Yale, LRA and TEAM High numbers (include totals for the district). The section below shows the total June headcount for those buildings compared with the current headcount. Overall, we are now up 41 students from where we ended last June. This is very good news!
The second enrollment document (page 2) shows a comparison of average FTE compared to budgeted FTE. Funding is based on FTE (not headcount) so this is the important document. Funding is also based on our average annual FTE (which only includes September and October at this time). Including October, we are now .05 FTE greater than budget and our October FTE is 7.78 greater than budget. At this time last year, we were 51.2 FTE below budget. This is more good news.
I am also including the Special Education enrollment numbers and how they compare to budget. Special Education enrollment average is figured October through May. The numbers you see here are October (the first month that the average is calculated) and they are coming in 31.0 FTE below budget. This is a pretty large number, but our special education numbers usually increase through November and December as students are evaluated. I am not too worried yet about the number being so far below budget as we have a large number of para positions that were budgeted, but have not yet been filled.
Districtwide between September 2 and October 1, we had 20 new students enter, 19 students return to the district, 10 status changes (change in FTE), 20 students withdraw (3 of these were Intent to Homeschool), 17 students who transferred within the district and 0 students graduated.
I will continue to keep you apprised each month and will let you know how this affects the district projections starting with October and November financial data in December.
Please let me know if you have any questions.