Mon Jun 24 2019, 5:30pm
WHS Room 2203
Regular Meeting


Financial/Enrollment Report

To: Michael Green, Superintendent

From: Stacy Brown, Director of Business Services

Subject: Financial/Enrollment Report

Date: June 20, 2019

I have attached the 2018-19 Budget Vs Actual and Comparisons to 17-18 for May (page 1-3).  Also attached are the March Budget Status Reports for all funds (pages 4-8), the April Budget Status Reports for all funds (pages 4-8).

Budget vs Actual Comparisons for May

Revenues in March

Revenues in March were $549,000 less than expected (page 3).    Tax revenues (due to the $1.50 levy) were $315,000 less than the average over the last 3 years, Levy Equalization was $68,000 less than the average and State and Federal Forest funds were $19,000 less.  Last May we received timber revenue and this year we did not, resulting in $28,000 less than the worksheet expected.  We also did not receive any National School Lunch or Breakfast funds this May, but the 3-year average is about $42,000.

Payroll in May

May payroll was about $64,000 less than expected (page 3).  Now that we have rolled the certificated teacher optional days into the contracts, the overall monthly pay is higher than expected, based on the old base pay, plus whatever days were submitted for the month.  May was historically a very high month for teacher optional day pay.  The average for teacher optional days and other cert time such as curriculum pay, prep pay, classroom overage, etc. averaged $113,500.  Since we are not paying the teacher optional days, the additional cert time was only $55,000.  If you look at the budget column for payroll, there are some pretty big swings from month to month (April to May being $130,000) but the actual difference between months was only $35,000.

Accounts Payable in May

May accounts payable was $301,000 more than expected (page 3).  We paid approximately $45,000 in various district projects, we had a fuel drop and the total fuel bill for the month was $72,000 (almost 14% of the total budget of $525,000).  Vancouver School District was behind on billing, so we paid 3 months of Fir Grove invoices ($32,000 each), The WHS FBLA and SkillsUSA students competed in state competitions around $15,000.  We were notified that we will be receiving E-rate funds and a state grant for some specific tech purchases that were made this month for $62,000.  The Rural Low Income Grant program had funds available and tech purchased approximately $22,000. We received a state grant to purchase intensive Geometry curriculum and that was purchased this month for $10,000.  Approximately $14,000 were spent on books for WIS, WPS and Yale libraries.  Although the expenditures for this month seem quite high, I reviewed all expenditures and the amounts paid do not look unusual.


Jody is off to sunny Hawaii and I forgot to get the June reports from her before she flew off!  We were up 1 head and down 1.5 FTE for June.  June is the last month enrollment is reported and we finished the year 8.3 FTE below budget.

Please let me know if you have any questions.



Attached Files:
Budget vs Actual and Comparisons.pdf application/pdf 155K
March and April Status Reports.pdf application/pdf 204K