REPORTS TO THE BOARD

Financial/Enrollment Report

Date:               December 14, 2011

To:                   Michael Green, Superintendent
Subject:           November Financial/Enrollment Report
From:               Stacy Brown, Director of Business Services

I have attached the 2011-12 Budget vs. Actual and Comparison to 2010-11 and Fund Budget Status reports for the month of November.  Revenues were $181,000 less than expected.  This is partially due to collection of property taxes.  The October collection was $150,000 greater than the year before and the November collection is $60,000 less than the prior year, but the net increase is $90,000, which is to be expected with the increase in the levy from last year.  We also received an average of $36,000 in federal forest money and $45,000 in state forest money the past three years and zero this year. I also did not get the October National School Lunch claim finished by the deadline for receiving the money with November apportionment and the average amount over the past three years was about $55,000.  Payroll was about $23,000 less than expected in October due to less extra days paid in comparison with other years, less in substitute pay and we do not have any employees on COBRA that we are paying medical premiums for as we have had in the past.  Accounts payable was $22,000 greater than expected, but this is not a large difference as fluctuations in fuel costs, for example, from month to month could account for that difference from expectations.  I reviewed the AP and the amounts paid do not look unusual.

The Budget Status Reports are pretty much business as usual, but did want to give you a heads up that we will be requesting a budget extension in the Transportation Vehicle Fund in January as the Co-op is planning to purchase roughly $1.5 million in new buses and the budget is only approved for $1 million. 

As you know, the Legislature will be holding a special session starting on 11/28/11 to approve a plan which may include cuts in the current 11-12 school year.  I hope to have projections, including any cuts, to you at the second meeting in January.  This gives you something to look forward to for the next couple of months.

At the time of printing I have not completed calculating the December enrollment.  With the new reporting requirements implemented by the state it takes longer to complete.  I do not have the spreadsheets completed, but will give them to Tegan with an update to add to the packet when it is completed.

Please let me know if you have any questions.