Mon Oct 14 2013, 5:00pm
District Meeting Room Portable
Regular Meeting


September 23, 2013 Regular Meeting Minutes



September 23, 2013 5:00PM
Regular Meeting-District Meeting Room



Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Tayler Summers-Student Representative, Michael Green-Secretary, Tegan Steen-Recording Secretary



Stacy Brown and Asha Riley.



Tina Cayton moved to approve the September 9, 2013 regular meeting minutes as amended.

Jim Bays  yes
Janice Watts  yes 
Tina Cayton  yes  carried



Student Representative Report
Tayler Summers reported that senior students at the High School had camped out to get parking spots. Challenge Day will be November 6th and Tayler invited Board members to attend. Homecoming week is October 7-11. Senior service projects are due Wednesday. There hasn’t been any ASB meetings yet.  Students took flowers to Ridgefield, for the student that recently died.

*Bill Woodard arrived at the meeting at 5:04pm.

Other Reports
Janice was surprised that enrollment was so high for seniors, though so many students attend Running Start.  Stacy said that they count part-time Running Start students in the Head Count, but not full-time.  Tina Cayton asked about the $15 for iPads from Steve Rippl’s report. Michael said it was a per year subscription for remote management for the iPads. Tina said that her business get substantial discount on iPads they resale with their equipment. Michael said he would discuss this with her.  Jim Bays asked if we would be expanding the iPad use. Michael said that the staff are exploring this aggressively.



Mr. Green said that a lot has been happening in the District.  The trucks should be done bringing sand to the new High School site this week. They had a mandatory pre-bid meeting that was very well attended.  There has been no significant word from the Army Corps of Engineers, but he was told they are working hard on completing their report.  Michael is concerned about what will happen to this if the government shuts down on October 1.  Yale re-excavated the hole where the leaking fuel tank was.  There was still sign of diesel contamination and the contractor installed an infiltration well for future introduction of a biological agent will be added to eat up the contamination.   Above this was poured about 22 cubic yards of controlled density fill.  Michael had Columbia West Engineering test the soil beneath the other underground fuel storage tank, located behind the school. There was no sign of leakage, but he is waiting for the test results. He is looking at options to take the old boiler out and replace it with a propane boiler or replacing the tank with an above ground tank.  The tank that was removed stored fuel oil for the gym. The other one that was tested, supplies the school. We are still looking for an Art Specialist for the Primary School, but all other positions have been filled and the new staff are doing well.












First Reading of Revisions to Policy Nos. 2190, 2410, 2413, 3240, 3412
Mr. Green recommended changes to these policies, as the statutes have changed. Board members were able to view a copy of Policy & Legal News for information on the changes to policies 2190-Highly Capable Programs, 2410-High School Graduation Requirements, 2413-Equivalency Credit for Career and Technical Educations Course, 3240-Student Conduct Expectations and Reasonable Sanctions, 3412-Automated External Defibrillators (AED). The Board discussed the policies. These will be on the next agenda for second reading and approval.

Jim Bays said that he was concerned about a statement that was made in the Policy and Legal News regarding policy 2190, stating that said that once the student was identified as Highly Capable,  the District had to continue to serve the student for as long as they remain in the District. Michael said it was in the statute.  The statement was not reflected in the policy. But, it might be covered in the procedure.

First Reading of Policy No. 2195-Academic Acceleration
This new policy is not required, but recommended. It addresses opportunities for accelerated students.  We already do this. This will be on the next agenda for second reading and approval. 

Yale Status Update: Change Order 1
Michael updated the Board on the change order for the Yale Gym project.  The additional amount will be $3360.25 for damaged sill plates, flashing membrane removal, replacing tempered glass with laminated glass, and unexpected replacement of the sewer line. They are working on a change order for how they are insulating the roof. They had thought they’d use foam insulation. But, have changed plans to a more traditional insulation technology.

2015+ Maintenance and Operation Levy
Michael said that 2014 is the last year of our current Maintenance and Operation (M&O) Levy.  He wanted to get feedback from the Board about how long the next levy should be, when they would like to run the levy, and the rate of the levy. The Board discussed this. Michael said that historically, we request levy funds at a far lower percentage than area districts.  Jim said that he’s not worried about how we compare to neighboring districts, as far as the rate.  He said that if we need to upgrade or improve something, we should.  Other Board members agreed. When the new High School is complete, we will need more staff and will need to modify grade levels in the buildings. The Board agreed on a 3 year levy held on February 11th.  The Board agreed that the rate should include what is necessary for new staff to maintain the new High School and all the other buildings, and grade level changes in the buildings when the new High School opens.



The Board discussed the consent agenda. See attached.

Janice Watts moved to approve the consent agenda.

Tina Cayton  yes
Bill Woodard yes
Janice Watts  yes  carried






President, Jim Bays, recessed the meeting into executive session at 6:05pm to discuss matters allowed under 42.30.110(1)(g), with no action to be taken upon return.

President, Jim Bays, reconvened the meeting into regular session at 6:14pm.



President, Jim Bays, adjourned the meeting of the Board of Directors at 6:14pm.



Secretary to the Board







Attached Files:
consent agenda 9-23-13.pdf application/pdf 46K