MEMBERS
PRESENT

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Steve Madsen, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

See attached list.

MINUTES

Tina Cayton moved to approve the July 25, 2011 regular meeting minutes and the August 15, 2011 Board retreat minutes.

Steve Madsen yes

Tina Cayton yes

Bill Woodard yes 

Janice Watts  yes carried

REPORTS TO THE BOARD

The Board did not have any questions regarding the Tech and Business reports presented.

CORRESPONDENCE

The Board was asked to sign a thank you letter to Accurate Steel Erectors, Inc. for letting the maintenance department use two high-lifts for two weeks.

CITIZENS REQUESTS

Jerry Huston told the Board that he walked through several schools in the District last spring without being stopped to identify himself and why he was in the buildings. He asked the Board to do whatever they can to make sure the buildings are better secured. Michael said that he discussed this with administrators in the spring and they would make sure that the appropriate security measures would be enforced. Michael said that the Middle and High Schools were not designed for natural surveillance, natural access control or territorial reinforcement as recommended for new schools.  Michael said that it could've been that people were familiar with Jerry, and that could've been a factor in why he was not stopped sooner. The Board discussed security. Jerry said that he was at the Board meeting to support a new high school.

BOARD REPORTS AND REQUESTS

None.

DISCUSSION ITEMS

Discussion of Next Steps in Planning for a New High School
Jim Bays said that one of the goals discussed at the Board retreat last week was planning for a new high school. He said that it has been put on the back burner for a couple of years, due to the economy, but Board members would like to move forward with this.  The District did a survey last year asking the community's opinion about site preference.  The majority favored the Dike Access Road site.  Board members said they would like to move forward.  Steve Madsen said the biggest reason for joining the Board, besides the need for someone to fill the position, was to use his expertise to help the District get a new high school. Though he will be resigning from the Board shortly, Steve said he will be available to help with the planning and that he wanted the Board to move forward with the high school planning.  After researching the property, he believes that the Dike Access Road site is the best option. He proposed that Michael bring a resolution to the Board showing all the steps taken, declaring the Dike Access Road site as the site of the new high school and allowing the Board president to appoint a bond committee.  Jim Bays said that he too thinks the Dike Access Road site is the best site, as the current site is too small and will not provide for future growth. Nick Massey said that he is in favor of the Dike Access Road site and says if it is presented in a positive manner, people will want it. Don Stuart said that the current site is overcrowded and favored moving forward with the planning for the high school at the Dike Access Road site.  Jerry Huston said that if the community is educated about the project, it has a good chance of bond passage.  Gary Slyter said that he had been a Longview School Board member and then facility manager.  He is semi-retired and said he would volunteer to help get a bond passed. He said he has good ideas and comes with architect, builder and facilities experience.  Paul Cline said that the Board's thought of the future growth makes the Dike Access Road site the choice that makes the most sense. The group discussed this. Steve Madsen said that the Port, the City and the Chamber need to endorse this. Jerry said that it needs to be built soon, as prices will continue to rise.  Michael said there is a school election workshop in October and will send the Board the information for registration. Michael will draft a resolution and bring it to the next Board meeting for approval.

*Michael asked that the consent agenda be postponed until after the action item, as he had a new piece of information for the consent agenda.

ACTION ITEMS

2011-2012 Board Goals
The Board reviewed their 2011-2012 Goals that they had agreed upon at their retreat last week. The Board decided to add a statement under goal 2 based on their discussion about the new high school this evening. Michael will adjust the wording.

Bill Woodard moved to adopt the 2011-2012 Board goals.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

CONSENT AGENDA

The Board discussed the consent agenda which included a .4 leave of absence for Keri Moss for the 2011-2012 school year.

Bill Woodard moved to approve the consent agenda with the addition of the Keri Moss .4 leave of absence request.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ADJOURNMENT

President, Jim Bays, adjourned the meeting of the Board of Directors at 7:56pm.

ATTEST:

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Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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