WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
February 23, 2015 5:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Jeremy Stuart, Kurtis Patterson-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
See attached list.
CITIZENS COMMENTSON NON-AGENDA ITEMS
None.
DISCUSSION ITEMS
Alternative Transportation PlanShannon Barnett had presented a couple of options for transportation models in January to the Board. He formed a group to look into which option would be best for next year’s model. Shannon summarized the committee’s process. The group had thought that the “Hybrid” model was the best. They weighed the pros and cons of the model. KWRL employees recommended the “Double Run” model. The biggest concerns from parents are ride length and having younger students riding with older students. Because of the District’s geography and other variables, this decision is extremely difficult and makes this District’s decision regarding transportation one of the toughest in the State. KWRL needs to start working with the software on the routes as soon as possible. The Board discussed the options and took action to choose a model, so that KWRL can start working toward bell schedule times.
Jeremy Stuart moved to approve the “Hybrid” model for bus transportation.
Janice Watts yesJim Bays yesTina Cayton yesMatt Donald yesJeremy Stuart yes carried
Middle School Schedule 15/16-Information OnlyChris Wiseman presented the work and process of the WMS Schedule Committee for the 15/16 WMS schedule. The proposed middle school schedule is built around 5 periods. Cohorts of students in grades 5 and 6 students will be served by two teachers teaching four core subjects over a three-period schedule – one will teach math and science, the other English and social studies. Students in grades 7 & 8 will have three teachers teaching their core classes – one English, one math, and one Science, plus an every other day social studies all year. An every other day schedule for “Specials” will allow students to have a well-rounded elective experience including PE, Art, Tech or STEM (Science, Technology, Engineering and Math) and support classes. All students will have an opportunity to choose from a variety of electives that will serve 5th and 6th graders together and 7th and 8thgraders together. This unique schedule allows teachers who work in the core subjects or who share the same cohort of students to collaborate at a common time to develop assessments and curriculum, or collectively focus on the needs of individual students. As there are still details to work through, such as bargaining changes to the WEA contract with the teachers union this presentation is informational only. Ann Lynn Autrey said that she was involved in the process and was pleased with the care the committee took to be sure that they created a schedule that is best for students.
*Board member Jeremy Stuart had to leave the meeting at 6:17pm.
MINUTES
The February 9, 2015 regular meeting minutes were tabled until the next meeting for revisions that were suggested by Jim Bays, regarding the Culture Initiative item.
REPORTS TO THE BOARD
Student ReportKurtis Patterson said that both boys’ and girls’ basketball teams have been eliminated from the State berth. Two of the six wrestlers that participated at the State tournament placed; Isaac Anderson was 8th and Nathan Patterson was 6th. Spring sports start next week. The Woodland Dance Team recently performed at a Portland Trail Blazers’ Basketball game with other dance teams.
Other ReportsMatt Donald asked if the Tech cabling project was completed. Michael said it was. He also said that Steve Rippl was able to get the new phone system cost lowered to $126,000.
Kelley Wilson presented his monthly WHS construction report. He said things were generally going well. He discussed the project status, schedule, financial review and claim issues with the Board. The project is about 75% complete and the contingency fund is still $400,000. At this point, he does not expect any more large change orders. The Board will tour the site next Wednesday morning.
SUPERINTENDENT REPORT
Michael Green said that Mark Prussing will present a bond refunding opportunity at the next Board meeting. Ridgefield School District has failed to approve the amended language that carries over from the letter of agreement. They said that they were going to propose some alternate language, but as yet, they have not. The other KWRL Superintendents have been frustrated by this. Jim asked how the Board could let their board know how the Woodland School Board feels about this matter. Michael said that perhaps a statement can be made, but he will discuss this with the other KWRL Superintendents. Michael reminded the Board that it was time to work on his annual review. Janice asked members to work on the evaluation over the next two weeks.
CORRESPONDENCE
Matt Donald reminded the Board that they should bring their donation to the next meeting for the March 21st benefit for Noah Lefever, who has had a brain tumor.
BOARD REPORTS & REQUESTS
Jim Bays met with ESD 112’s Superintendent, Tim Merlino, Communications Director, Lori Simpson and Michael Green regarding a culture survey the Board would like to create to learn more about employee/administration relationship atmosphere. He said that he told them what the Board’s intent of the survey is, and that he let them know that they intend for this to be a forward looking survey. They do not want this to be about staff beating up on administrators. The Board discussed ideas for the survey. They plan on having a public work session with Tim, Lori and Marney Allen, from ESD 112’s Human Resources, about how to articulate the questions. No dates were discussed, but they thought Mondays would work best for most members.
CONSENT AGENDA
Matt Donald moved to approve the consent agenda.
Janice Watts yesJim Bays yesTina Cayton yesMatt Donald yes carried
ACTION ITEMS
Second Reading and Approval of Policy No. 1400 and Deletion of Policy Nos. 1410, 1420, 1430Jim suggested a revision to item B on page 6 of the policy.
Tina Cayton moved to adopt Policy No. 1400 as revised, and deletion of Policy Nos. 1410, 1420 and 1430.
Matt Donald yesTina Cayton yesJim Bays yesJanice Watts yes carried
WHS Change Order #19Kelley Wilson gave a brief summary of this change order for $4848.
Jim Bays moved to approve Change Order #19 as presented.
EXECUTIVE SESSION
President, Janice Watts, recessed the meeting into executive session at 7:12pm to discuss matters with legal counsel under RCW 42.30.110(1)(i), with no action to be taken upon return.
President, Janice Watts, reconvened the meeting into regular session at 7:50 pm.
ADJOURNMENT
President, Janice Watts, adjourned the meeting of the Board of Directors at 7:50pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director