WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
April 27, 2009 7:00PM Regular Meeting-WMS/WHS Commons
MEMBERS PRESENT
Jim Bays, Bill Woodard, Janice Watts, Tina Cayton, Steve Madsen, Chelsey Rohm-Student Representative, Michael Green-Secretary, and Tegan Steen-Recording Secretary
OTHERS PRESENT
See sign-up sheets attached.
MINUTES
Tina Cayton moved to approve the minutes of the April 13, 2009 regular meeting.
Steve Madsen yes Tina Cayton yes Bill Woodard yes Janice Watts yes carried Janice Watts moved to approve the minutes of the April 20, 2009 special meeting.
Steve Madsen yes Tina Cayton yes Bill Woodard yes Janice Watts yes carried
STUDENT REPRESENTATIVE REPORT
Chelsey Rohm reported that the ASB had little feedback on the budget recommendations other than they did not think that the pay to play option was the thing to do.
OPERATIONS REPORTS
The Board had no questions about the Tech, WCE or Financial/Enrollment reports.
SUPERINTENDENT REPORT
Michael Green reported that the State Senate and House passed the budget. He had little detail, but anticipates that he will be receiving the pivot tables which will show more of what the impact might be on the School District's budget. They also passed a bill that describes the framework for basic education. He will send the information to the Board Friday.
CORRESPONDENCE
Jim Bays read a letter he received from Margaret Colf Hepola regarding the BAT recommendation of closing Yale School (attached).
Steve Madsen said he had received a letter and spoke with Grant McNeal regarding the Yale transportation issue. He appreciated speaking with Grant.
CITIZENS REQUESTS
None.
BOARD REPORTS AND REQUEST
PUBLIC HEARING ON BAT PROPOSAL FOR BUDGET REDUCTIONS
Jim Bays explained the public hearing process to the audience. He said that the Board would listen to their statements and that the audience should direct their comments to the Board. The hearing began at 7:17pm.
Comments were heard by: Cyndie Long, Candy Falk, Bill Lehning, Jewell Porter, Brian Trembley, Kelly Fink, Steve Lappe, Melissa Sanders, Lottie Stoll-Smith, Jason Cowley, Cindy Riggs, Mariah Reese, John Huffman, Patricia Stepp, Jennifer Cullison, Shari Conditt, Pete Kovalenko, Karen Wells, Tara Eilts, Kathie Netland, Julia Stoll (see attached correspondence for the record), Frank Isselhardt, Walt Hanson, Sr., and Todd Dinehart.
Jim Bays read a letter that was sent to the various employee groups and said that the Board directed the Superintendent to write and send the letter with the intention of asking the groups to consider anything to help with the budget. Steve Madsen said that there were differences in the letters and that he could see why there had been confusion.
The hearing ended at 9:00pm and Jim Bays said that the Board would take a break.
The meeting reconvened at 9:15pm.
DISCUSSION ITEMS
Budget Reduction Measures
Michael Green said that the budget can be adopted in August, but there are timelines the District needs to observe regarding Reduction in Force (RIF). The statute says that teachers must be notified by May 15. A lot of work goes into the process. Hopefully, this week the Board will receive an idea and about how much the District's budget will be reduced. Based upon that number the Board can begin to get some idea on Monday about what administrative recommendations to consider. Jim Bays said that the Board doesn't have to know all of the details of the budget to pass a resolution in order to send the notices to the staff for the reduction in force. Michael said that you typically over RIF and then restore. Jim said that next week the Board will begin to go through the recommendations. Steve Madsen asked if the Board can still take input from the public. Jim said that they can continue to email the Board, call or send letters with their comments until they take formal action. Steve Madsen said that he hopes that the Board can get an answer to the Yale School issue to the citizens as soon as possible. Jim said they can work on that item first.
The Board decided that the work session will be scheduled in the Commons on Monday at 6:00pm. It will just be for the Board to work on the recommendations; not for public input. Anyone can listen.
ACTION ITEMS
Consent Agenda Bill Woodard moved to approve the consent agenda as presented.
ADJOURNMENT
Board President, Jim Bays, adjourned the meeting of the Board of Directors at 9:33pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director