WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
October 24, 2011 7:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Steve Madsen, Katie Longrie-Student Representative, Michael Green-Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Michael Jackson, Woodland Fire Chief.
MINUTES
Bill Woodard moved to approve the October 10, 2011 regular meeting minutes.
Tina Cayton yesBill Woodard yes Janice Watts yes carried
DISCUSSION ITEM A
*This item was moved up in the agenda because the presenter had another meeting to attend afterward. Woodland Fire Department Contract for ServicesMichael Jackson, Woodland Fire Chief, presented a plan under consideration by the City of Woodland to consolidate fire services by contracting with Clark County Fire and Rescue. The plan is to create a regional fire authority with Clark County. The Board also discussed the lack of adequate ambulance services in Woodland. Contracting for services is a short-term solution. In the long term it may be in the best interest of Woodland to participate in forming the regional fire authority. These solutions will, it is anticipated, provide improved services to Woodland.
*Steve Madsen arrived to the meeting at 7:07pm.
REPORTS TO THE BOARD
Student Representative Report Katie Longrie reported that Emma McLendon was Homecoming Queen. The WHS football team lost the game, but will go to districts. Fall sports are over. The volleyball team will go to districts, and possibly the cross-country team. Katie said that the stalls in the girls' restrooms, that were installed last year, are already having latching issues, due to abuse. Jim Bays shared with the board that Katie was a Homecoming Princess.
Other ReportsThe Board discussed enrollment and how the Lewis River Academy was budgeted. The Board discussed the iPad's use in the schools. Michael said that the iPad had many potential positive classroom uses because of ease-of-use, portability, long battery life and increasing availability of text material in electronic formats.
SUPERINTENDENT REPORT
Michael Green reported City Council member Humbyrd's husband passed away this weekend from a long battle with cancer. Michael said he would send condolences on behalf of the board.
This WQCC meeting, October 26th, conflicts with the KWRL meeting. Michael asked which Board members would be attending each meeting. Jim Bays said he would try to go the WQCC meeting. Tina Cayton said she would attend the WQCC meeting, which starts at 6pm in the Commons. Janice Watts and Bill Woodard said they will be attending the KWRL meeting as planned.
Last Wednesday, Michael said the Ad Hoc Committee met and discussed, in more detail, the facilities of the proposed new high school. They all agreed that the complex needs to be built for the future, but initially they would like to be sure to be able to house 800-950 students upon opening; with capabilities of expanding to 1100-1200 students. Doug Nichols, John Shoup and Michael had a meeting today to develop options for the committee. They discussed the classroom needs of the new high school. Michael said that the committee hopes to narrow the scope at the next meeting. He invited Board members to the meeting on November 2nd. Tina Cayton said she would attend. The Board discussed the information.
Jim Bays said that Don Fluke had passed away, but nobody has heard about plans for the service.
CORRESPONDENCE
None.
CITIZENS REQUESTS
BOARD REPORTS AND REQUESTS
DISCUSSION ITEMS
February 2012 Program and Operations Levy (M&O)Several options and recommendations were presented to the Board for a 2012 M&O levy. The Board identified their preferences of which month they would like the levy to run, how long they would like the levy to last and the amount they would like to propose. The Board discussed this. All members are concerned about the economy and the effects of any significant increase on taxpayers. All members also expressed concern about declining state funding of schools and about potential legislative cuts to levy equalization. The Board advised a February, 2-year levy with a modest increase in rate.
Draft Policy No. 5253-Maintaining Professional Staff/Student BoundariesThis new policy is a recommendation that was reworded from a WSSDA policy by our Risk Management Co-op. We didn't have a clear policy in the area professional boundaries, including the use of social networking. The Board discussed the policy. This will be part of the yearly staff training. This policy will be on the next agenda for second reading and approval.
CONSENT AGENDA
Tina Cayton moved to approve the consent agenda.
Steve Madsen yesTina Cayton yes Bill Woodard yes Janice Watts yes carried
ACTION ITEMS
Approval of Revision to Policy No. 1112-Candidate and Director OrientationThis policy has not changed since the first reading.
Bill Woodard moved to approve Policy No. 1112-Candidate and Director Orientation as presented.
EXECUTIVE SESSION
President, Jim Bays, recessed the meeting into executive session at 8:25pm to discuss personnel, with no action to be taken upon return.
President, Jim Bays, reconvened the meeting into regular session at 8:31pm.
This meeting is Steve Madsen's final meeting as he is resigning from the Board, due to a new business venture. Jim Bays thanked Steve for adding his invaluable expertise to the Board.
Steve said that he felt it would be good to find someone for his position who has younger kids, as he has represented not only Yale, but also the Primary School, while on the Board.
ADJOURNMENT
President, Jim Bays, adjourned the meeting of the Board of Directors at 8:35pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director