WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
June 24, 2013 6:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Jeremy Stuart, Michael Green-Secretary, Tegan Steen-Recording Secretary
OTHERS PRESENT
Stacy Brown and Asha Riley.
MINUTES
Tina Cayton moved to approve the June 10, 2013 regular meeting minutes.
Janice Watts yes Bill Woodard yesTina Cayton yes carried
Bill Woodard moved to approve the June 17, 2013 special meeting minutes.
Jeremy Stuart yes Tina Cayton yes Bill Woodard yesJanice Watts yes carried
BOARD REPORTS
Student Representative ReportTayler Summers was absent from the meeting.
Financial/Enrollment ReportThe Board had no questions about the report.
SUPERINTENDENT REPORT
Mr. Green said that the hiring is nearly complete. There is a posting for an Intermediate School Teacher and a Basketball Coach. These hires will possibly be on the next consent agenda. The Yale School project is going well. Friday, Michael received word that the permit was ready for pickup. There will be a pre-construction meeting this week and an arborist is removing trees that are in the way of the work. An environmental company will be removing fuel tanks that were on the property. Construction will likely begin after the 4th of July. Michael invited the Board to go the WHS site and see the interesting work that they are doing. The rammed aggregate pier company has had some equipment breakdowns, but they are still ahead of schedule. LRA will be moving to a new site, as the number of classes is expanding at WPS, and they need more room. They are looking at the old post office building. It’s close enough for students to ride the bus and walk to class. The summer hours for the District Office and Business Services is 8am-3pm. All offices will be closed on July 5th. The Board discussed the new hires and the LRA facility funding. Michael said that they decided to rent a facility, as opposed to buying a portable classroom for LRA, because a classroom will open up when the new High School is completed in 2 years.
CORRESPONDENCE
Michael said that Jim had heard that somebody wrote a letter to the Board and asked members if they knew anything about that. Jeremy said that he heard that people thought the Board’s mail was filtered before it got to them. Michael explained that the email that was sent to him was sent to him through an email address for information about the Board; a sender mistake. This was the same email shared with the Board at the May 28 Board meeting. Michael forwarded that email to the Board. And will resend it to them following the Board meeting.
CITIZENS REQUESTS
None.
DISCUSSION ITEMS
BOARD REPORTS & REQUESTS
CONSENT AGENDA
The consent agenda includes additional personnel hire recommendations added as late as Monday afternoon.
Bill Woodard moved to approve the consent agenda as presented.
Jeremy Stuart yesTina Cayton yesBill Woodard yesJanice Watts yes carried
ACTION ITEMS
Policy No. 1400 Revision-Second Reading and ApprovalThis policy was unchanged since the last meeting. Michael said he will not bring the policy back when it reverts to regular times in the fall. He will just edit it, administratively. The Board discussed why the meetings begin at 6pm. Jim said it was to accommodate the public. Tina said she favors an earlier time, so that she can attend school events, that usually start at 6pm. Bill said he doesn’t know what the future Board member’s schedule will be. Jim said they’d keep this in mind for the fall.
Jeremy Stuart moved to approve the revision to Policy No. 1400-Meeting Conduct, Order of Business and Quorum.
Janice Watts yes Bill Woodard yes Tina Cayton yesJeremy Stuart yes carried
Resolution No. 2576-Authorization of SignaturesThis resolution is to replace Chuck Anderson’s authorization signature for the KWRL Paradise Point expansion project with Shannon Barnett’s.
Bill Woodard moved to approve Resolution No. 2576-Authorization of Signatures.
Resolution No. 2577-Cross-Connection Control Policy As the Paradise Point facility is owned by a public entity, the well is considered a public well. This resolution is for the special rules that the District has to follow. The Board discussed this.
Tina Cayton moved to approve Resolution No. 2577-Cross-Connection Control Policy.
EXECUTIVE SESSION
President, Jim Bays, recessed the meeting into executive session at 6:22pm allowed under RCW 42.30.110(1)(g), with no action to be taken upon return.
President, Jim Bays reconvened the meeting into regular session at 6:36pm.
ADJOURNMENT
President, Jim Bays, adjourned the meeting of the Board of Directors at 6:36pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director