To: Michael Green, Superintendent
From: Stacy Brown, Director of Business Services
Subject: January Financial/February Enrollment Report
Date: June 19, 2022
I have the months of September through May reconciled. I attached some reports that include YTD expenditures and revenues through 5/31/22 and projected revenues, expenditures, and fund balance through the end of the year. I made updates to projected expenditures and revenues based upon what is known at this time. The projected fund balance is now projected to increase by $533,000. This is an increase of approximately $400,000 in comparison with March. You can see this in the Month-End Balances (page 2) and the Financial Forecast (page 5).
The General Fund Revenues Dashboard Summary (page 3) shows a summary of revenues and the amounts collected to date in comparison with projected revenues. If you look at the first half donut, you can see that we have collected a total of 72.23% of the budgeted revenues, compared with 69.22% expected. This is approximately 1.6% more than projected, compared to the 1.4% difference in March. In May we received the Legislative approved Enrollment Stabilization ($572,000) and LEA Stabilization ($190,000). This accounts for the large difference regarding the increase to fund balance in comparison to March.
The General Fund Expenditure Dashboard Summary (page 4) shows a summary of year-to-date expenditures in comparison with projected expenditures. If you look at the second donut (red) you can see that through May we have spent only 71.79% of the budgeted expenditures. This is in comparison with projected expenditures based on budget and history of 72.94%. This is consistent with prior months. We are planning some maintenance projects this summer, so I increased the projected expenditures in this area. This is why the expected fund balance increase is considerably less than the total of the stabilization funds ($762,000).
Budget status reports for all funds for April and May are included (pages 6-15).
The enrollment spreadsheets are attached (pages 1-2), with summaries by headcount for September through June and a comparison of budgeted FTE to actual average FTE. Enrollment increased by 1 head and decreased by .76 FTE, making the June count 45.00 students below budget. The average FTE is 20.48 students below budget. Districtwide between May 2 and June 1, we had 9 students enter that are new, 2 students returned to the district, 1 status change (change in FTE), 12 students withdrew and 7 students transferred within the district. This is the last count of the year, so the final apportionment will be based on these numbers.
Please let me know if you have any questions.