WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
August 26, 2013 5:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Jim Bays, Janice Watts, Tina Cayton, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Secretary, Tegan Steen-Recording Secretary
OTHERS PRESENT
Stacy Brown
MEMBERS ABSENT
Tina Cayton moved to approve Bill Woodard’s absence from the meeting.
Jim Bays yes Janice Watts yes Tina Cayton yes carried
MINUTES
Tina Cayton moved to approve the August 12, 2013 regular meeting minutes.
Jim Bays yesJanice Watts yesTina Cayton yes carried
BOARD REPORTS
Student Representative ReportTayler Summers said that Thursday is Freshmen Orientation. The High School sent flowers to the Castle Rock High School to support them, as they are grieving the loss of a 15-year-old sophomore student, who was killed by a car while walking last week. He said that Woodland High School students feels good about supporting other school districts when they are going through this sort of incident.
Financial ReportThe Board did not have any questions regarding the financial report.
SUPERINTENDENT REPORT
Mr. Green said that we’ve had a lot of last minute hiring this year. He is very impressed by the quality and caliber of staff that have been selected this year. Construction projects are going well. The rammed aggregate pier work should be done by the end of next week. Then the remainder of the sand will be brought in to complete the pre-loading surcharge of the site. The Yale project is going well. The roof is on the gym and insulation on the west side is complete. There will be a delay of the delivery of windows. The district will rent a tent for students to have PE and recess under on rainy days, until the gym is open. New staff day was last Tuesday. There were 20 new certificated staff there. It looks like we’ve hired some great staff members, including a 4th grade teacher who is on the consent agenda tonight. Tomorrow there will be an all staff training on vocabulary instruction. The staff breakfast is on September 9th. Michael asked Board members to stop by if they are available.
CORRESPONDENCE
Letter Regarding Tennis CourtsMichael received a letter from Walt Church, Jr. about the upkeep of the tennis courts. Michael said that since we have no tennis team and this is not a part of the PE classes, it hasn’t been a priority. The last time they looked into this, they found that resurfacing would cost upwards of $20,000. He asked the Board if they would like him to pursue this project. The Board discussed this. Michael said he didn’t know the history, but was aware that community members had worked on this project. Janice said that if it is a group effort, then we should participate. Jim thought there must be a document somewhere if we accepted any formal responsibility for them. The Board said they wouldn’t be opposed to a joint effort to restore the courts. Michael said he would look into this and follow up.
*Jeremy Stuart joined the meeting at 5:09pm.
Email from USACOEThe Alternative Analysis and Mitigation Plan have been reviewed and tentatively determined to be sufficient. The Army Corps of Engineers has not given a final decision yet, but is working on the draft decision document.
CITIZENS REQUESTS
None.
BOARD REPORTS & REQUESTS
DISCUSSION ITEMS
2013 WSSDA Legislative AssemblyMichael asked the Board if they were interested in participating in the 2013 WSSDA Legislative Assembly. The Board discussed this. Nobody was interested in bringing a proposal to the WSSDA Legislative Assembly.
WSSDA Board Self-AssessmentWSSDA has developed a new Board self-assessment. Michal showed the Board a sample. He asked the Board if they were interested in this survey. The Board agreed to take the assessment before their January retreat, when they can discuss the results. Michael will remind the Board about this again in December.
PUBLIC HEARING
Jim Bays recessed the meeting into a Public Hearing regarding the 2013-2014 Budget, at 5:21pm. No one rose to be heard on the budget.
Jim Bays closed the hearing and returned to regular session at 5:22pm.
CONSENT AGENDA
The Board discussed the consent agenda. See attached.
Jeremy Stuart moved to approve the consent agenda as presented.
Janice Watts yesTina Cayton yesJeremy Stuart yes carried
ACTION ITEMS
Resolution No. 2578- 2013-1014 BudgetThe Budget hadn’t changed since the last Board meeting, at which the Board had a comprehensivereview.
Janice Watts moved to approve Resolution No. 2579- 2013-2014 Budget as presented.
Jeremy Stuart yes Tina Cayton yesJanice Watts yes carried
Authorization to Go Out to Bid on New WHS, Phase 2
Jeremy Stuart moved to authorize the Superintendent to advertise for bids for Phase 2 of the New WHS project.
Policy No. 2414-Community Service-Second Reading and ApprovalThis policy has not changed from first reading.
Janice Watts moved to approve Policy No. 2414-Community Service, as presented.
Jeremy Stuart yesTina Cayton yesJanice Watts yes carried
Resolution No. 2579-Transfer from GF to CPF for KWRL Site
Tina Cayton moved to approve Resolution No. 2579-Transfer from GF to CPF for KWRL Site, as presented.
CLOSED SESSION
President, Jim Bays, recessed the meeting into a closed session at 5:26pm to discuss negotiations, with no action to be taken upon return.
President, Jim Bays, reconvened the meeting to regular session at 5:40pm.
ADJOURNMENT
President, Jim Bays, adjourned the meeting of the Board of Directors at 5:40pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director