MEMBERS
PRESENT

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Katie Longrie-Student Representative, Michael Green-Secretary, Tegan Steen-Recording Secretary

OTHERS
PRESENT

Fritz Feiten and Stacy Brown.

CALL TO ORDER

Board Secretary, Michael Green, called the meeting to order at 6:00pm and immediately recessed the meeting until 7:30pm in order to have a quorum of directors present.

At 7:30pm, President Jim Bays called the meeting back to order following the recess.

MEMBER ABSENCES

Tina Cayton moved to approve Jeremy Stuart's absence from the meeting.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes  carried

MINUTES

Bill Woodard  moved to approve the April 9, 2012 regular meeting minutes as presented.

Tina Cayton  yes
Bill Woodard  yes
Jim Bays  yes carried

REPORTS TO THE BOARD

Student Representative Report
The WIS student's will be taking the MSP test this week. Katie Longrie said that Paul Huddleston asked for the Board's feedback about an event involving WHS W Club students participating in a Miracle League Baseball game. There will be about 50 students buddying up with students with disabilities to play in the game on June 2^nd. Board members thought it was awesome. Katie said that is sounds like it will be a lot of fun. She said they hope that it will help students who are not necessarily athletic, try out for sports.

Other Reports
The Board had no questions about the other reports.

SUPERINTENDENT REPORT

Michael Green said there has been celebration across the District since the new WHS bond passing. The final election results will be certified on Thursday. The Board discussed election results.

CORRESPONDENCE

None.

CITIZENS REQUESTS

None.

BOARD REPORTS AND REQUESTS

Janice Watts said that a local resident is interested in talking with students in the District about the film industry. Michael told Janice to refer him to Asha. The Board discussed how students learn about job opportunities. Michael said that there are many ways that student's learn about these throughout the year.

DISCUSSION ITEMS

Energy Grant: Briefing and Next Steps
Woodland School District has been awarded an OSPI 2011-2013 Energy Operational Cost Saving Grant for $336,536.  The Board heard an overview of the grant project from Fritz Feiten, Manager of  Ameresco Quantum. They also discussed the next steps of the grant process and how the District will fund its piece of the grant. The Board agreed to proceed with the grant process, but will discuss the  financial piece of the project at the next Board meeting.

New Woodland High-Next Steps
The Board discussed the next steps of the process of building the new high school with Michael. They agreed to:  continue using LeAnne Bremer of Miller Nash, as the Construction Attorney; build the Yale Gym as a separate project; have the District select, retain and pay the building consultants (in collaboration with the architect), for cost savings; continue to use Construction Services Group, specifically Doug Nichols (pending negotiations of fees); and have a Directors Watts and Woodard attend the Design Advisory Team.

Policy Updates: First Reading of Policy Nos. 1310, 2022, 2255, 3413, 4260, 5252(new), 6220
The Board discussed the policy updates with Michael. The updates include:

Policy No. 1310- allows the superintendent to make minor changes in wording and update legal and cross references. Jim Bays asked to have and addition to the policy that shows that the superintendent will notify the Board of the changes.

Policy No. 2022- updated to comply with new federal laws.

Policy No. 2255- updated, as per WSSDA and part of policy was added to procedure, to make it make more sense.

Policy No. 2410- updated to show the requirements for the class of 2015 and beyond.

Policy No. 3413- updated with spelling corrections, and legal reference corrections.

Policy No. 4260- updated with inclusion of non-discrimination statement and clarification of Level 3 category. Fee scales are out of compliance and need to be updated.

Policy No. 5252 (new)-WSSDA recommended, provides a reference for staff and community members regarding appropriate and inappropriate  participation of staff in political activities.

Policy No. 6220- to comply with federal bid requirements.

These policies will be on the next agenda for second reading and approval.

Identify Board Member for Calendar Committee
The Board discussed the calendar committee. The first meeting of the committee will be on May 1st at 3:30pm in the District Meeting Room. The Board agreed to have Janice Watts represent them on the committee.

CONSENT AGENDA

Bill Woodard  moved to approve the consent agenda as presented.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ACTION ITEMS

Second Reading and Approval of Policy Nos. 1610, 2411, 3122, 3140, 5201, 5404, 6890, 6950

Bill Woodard moved to approve updates to Policy Nos. 1610, 2411, 3122, 3140, 5201, 5404, 6890 and 6950.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Approval of Federally Required Student Meal Price Increases for 2012-2013

Tina Cayton moved to approve the federally required student meal price increases for 2012-2013.

Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes  carried

ADJOURNMENT

President, Jim Bays, adjourned the meeting of the Board of Directors at 9:30pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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