To: Michael Green, Superintendent
From: Stacy Brown, Director of Business Services
Date: March 24, 2016
Subject: March Financial/Enrollment Report
I have attached the 2015-16 Budget vs. Actual and Comparison to 2014-15 and all Fund Budget Status reports for the month of February. March apportionment is out and I have been working on updated projected revenues, expenditures and ending fund balance. I do know that apportionment is approximately $650,000 greater than budgeted and the transportation allocation is about $90,000 greater than budgeted. That being said, we have hired quite a few positions, both certificated and classified, that were not budgeted, the utility costs for the new high school are much greater than anticipated and there is a plan to spend a considerable amount of money on maintenance projects districtwide. I will get estimated ending fund balance to you as soon as I have it completed.
Revenues were $14,000 greater than expected. Payroll was approximately $8,000 greater than expected. We have quite a number of staff out on leave, some receiving paid leave and some unpaid. We are also paying the substitutes for these positions. We have also hired approximately 3 positions that were not in the budget, which is another reason why payroll was more than estimated.
Accounts payable was about $51,000 less than expected. Last year, we paid about $20,000 in attorney’s fees and also approximately $25,000 in maintenance expenditures during February. I reviewed all expenditures and the amounts paid do not look unusual.
OSPI has posted the financial indicators spreadsheet for 14-15 at http://www.k12.wa.us/SAFS/default.asp. It is about halfway down the page. You can review the discussion page, narrative and instructions. Go to the District Profile Page and select Woodland from the drop-down list at the top. This will give you a history of the district’s financial indicators, per OSPI from 08-09 through 14-15. As you can see, we have consistently scored 3.10 for the past 3 years. The cut score for districts that OSPI has identified to be in a status of “financial warning” is 1.751. According to this indicator, the district is not in any kind of financial troubles.
The enrollment spreadsheets are also attached, with summaries by headcount for September through March and a comparison of budgeted FTE to actual average FTE. Headcount decreased by 6 students, but FTE enrollment increased by 1.0 FTE. The average FTE is still more than 97 students above budget. This is the main reason that apportionment is up so much higher than budgeted. I will continue to keep you apprised each month and will let you know how this affects the projected ending fund balance.
Please let me know if you have any questions.