WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
August 11, 2014 5:00PM Regular Meeting-District Meeting Room
Janice Watts, Jim Bays, Matt Donald, Jeremy Stuart, Kurtis Patterson-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary
Dan Uhlenkott, Stacy Brown and Kelley Wilson.
Jim Bays moved to excuse Tina Cayton from the meeting.
Jeremy Stuart yesMatt Donald yesJim Bays yesJanice Watts yes carried
The July 14, 2014 and July 28, 2014 minutes were tabled to the next meeting due to lack of a quorum of members from these meetings for approval.
REPORTS TO THE BOARD
Student ReportKurtis Patterson reported that the ASB group picture was taken in downtown Woodland. Other than that, he had nothing to report, but hot weather.
Michael Green said we have hit high gear this last week or two, preparing for the start of school. We have 21 new certificated staff; soon to be 22, with another resignation last night. The Yale water project is going well. The cabling project is underway. The maintenance staff is preparing the facilities for the opening of school on September 3rd. Michael invited the Board to the new staff orientation on August 19th at 8am in the WMS/WHS Library and the annual staff breakfast on Monday, September 8th in the Commons at 8am.
Michael showed the Board thank you letters from former students, Gabrielle Bender and Tristian Beaty, for scholarship money.
BOARD REPORTS & REQUESTS
2014-2015 Budget HearingPresident, Janice Watts, recessed the meeting into a public hearing at 5:06pm.
Stacy Brown said that she changed the capital projects expenditures since the budget workshop. Jim Bays had asked Stacy to show the Board how many staff are funded from local levy dollars. The Board discussed the information she presented.
Jim said he supports the proposed budget, but wants the Board to give some thought to the long-term picture. He observed that we have quite a bit of new revenue, due to increased allocation from the State. We are spending it all in the new budget, with some going to reinstate things that were eliminated in years past when serious cuts needed to be made. At the same time, we are receiving increased local levy money. As the State allocation increases, as is projected, he feels that in future years we should look toward being able to reduce the local levy that we ask taxpayers to approve.
President, Janice Watts, closed the hearing and returned to the regular meeting session at 5:24pm.
The Board discussed the consent agenda. See attached.
Jeremy Stuart moved to approve the consent agenda.
Janice Watts yesJim Bays yesMatt Donald yesJeremy Stuart yes carried
Resolution No. 2591-2014-2015 Budget
Jeremy Stuart moved to approve Resolution No. 2591-2014-2015 Budget.
Resolution No. 2592-Cancellation of Outstanding WarrantsThe Board discussed the process of cancelling outstanding warrants.
Matt Donald moved to approve Resolution No. 2592-Cancellation of Outstanding Warrants.
Approval of Change Order #11Kelley Wilson included a Change Order Log to his report. It shows the change order number, date, description, amounts and types of change orders. The types of change orders are: owner requested, design team coordination/value added, design team coordination/non-value added, geo-grid/footings revisions, concealed/unforeseen condition, code required, and other. The majority of change order types so far from the new WHS project are owner requested items that have added value and will save money in the long run. Kelley said we’re about halfway through the contingency fund that they had set for this project. He said we’re about 40% through the job. The change orders will taper off as you get through the project. He feels very comfortable that the amount of change orders and costs are typical and according to usual construction projects. Kelley went over the details of the Change Order #11 summary with the Board, and they discussed it. The Board appreciated the addition of the change order log to the report.
Jim Bays moved to approve Change Order #11.
President, Janice Watts, adjourned the meeting of the Board of Directors at 6:16pm.
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS