WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
May 27, 2014 5:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Michael Green-Board Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
John Shoup, Craig Downs, Jamie Williams, Stacy Brown, Kelley Wilson, Jill Koistinen, Nick Massie and family.
MEMBERS
ABSENT
Tina Cayton moved to approve Jeremy Stuart’s absence from the meeting.
Matt Donald yes Tina Cayton yesJim Bays yesJanice Watts yes carried
MINUTES
Tina Cayton moved to approve the May 12, 2014 regular meeting minutes.
Matt Donald yesTina Cayton yesJim Bays yes Janice Watts yes carried
REPORTS TO THE BOARD
Student ReportTayler Summers was absent from the meeting.
Other Reports The Board did not have any questions about the other reports.
SUPERINTENDENT REPORT
Michael Green told the Board that the construction of the new High School was on budget and moving forward. We are rapidly moving to the end of the school year, with State testing behind us, and moving toward end-of-course testing at the high school.
CORRESPONDENCE
None.
CITIZENS REQUESTS
Jill Koistinen said that her Kindergarten student brings home many pages of homework from the Engage NY math program and reading class. The homework is optional. She is concerned, because she thinks it sends a message to young students that you don’t have to really do homework. She thinks that it’s too much work for a young students. Janice thanked her for her input.
BOARD REPORTS & REQUESTS
Tina Cayton asked when the TEAM High graduation starts on June 11th. Michael said that he thinks it’s 6:00pm or 6:30pm. He will find out and let her know.
DISCUSSION ITEMS
New WHS Construction ReportKelley Wilson was present to discuss the new WHS Construction work. He said this phase is moving along quickly, with no major problems. It is back on the original schedule. The rest of Kelley’s report is attached to the Board agenda online. The Board discussed the details with Kelley.
Sodexo Food Service Program UpdateJamie Williams, Food Service Manager, reported on the program Healthy, Hunger-Free Kids Act. This year the focus will be on healthy breakfasts, which will include more fruits. The grain items must be whole grain rich products. Snacks sold in the District for students will have to follow the Smart Snack Program guidelines, which also includes whole grain rich products, fruits and vegetables, under 200 calories and much less sodium. Sodexo is working to find products like this. Stacy Brown said they are looking to switch soda machines with Pepsi products. ASB receives the revenues from these machines. She said that they like to give the students lots of healthy options.
PUBLIC HEARING
At 5:34pm, President Janice Watts, recessed the meeting for a public hearing for a Capital Projects Fund Budget Extension and a Debt Service Fund Budget extension. Stacy said that the reason for the Capital Projects Fund budget extension is that she was unsure what the bond interest payments would be when she created the budget last year. The interest payments are due in June and she wanted to be sure that there was enough in the fund to cover the payments. Nick Massie asked about the budget balance. He reminded the Board that they were going to try and spend less on the projects, if possible. Stacy said that the revenues were there to cover the expenditures. Tina asked why we had a hearing about this. Michael explained that this is part of State law. We have to publish it and hold a hearing.
Janice Watts closed the hearing and reconvened the meeting at 5:39pm.
CONSENT AGENDA
See attached consent agenda. The Board discussed the many personnel items. Jim Bays asked if they could hear more about the summer school program. Michael said that Deb Kernen is planning to report on that in June.
Tina Cayton moved to approve the consent agenda.
ACTION ITEMS
Change Order #6Kelley Wilson summarized Change Order # 6, which totaled $37, 855. The largest of the included elements was for self-adhered roof underlayment for $24, 278; but Kelley said this was a good price for the upgrade for the roof.
Jim Bays moved to approve Change Order #6 as presented.
Matt Donald yesTina Cayton yesJim Bays yesJanice Watts yes carried.
Reconfiguration of Schools
Tina Cayton moved to reconfigure our schools as proposed in Option “T”.
Matt Donald yesTina Cayton yesJim Bays yesJanice Watts yes carried
Nick Massie thanked the Board and Mr. Green and said he was out of line at the last reconfiguration meeting. He apologized and thanked them and said this is the best option for our community, and the best choice for our schools.
Setting 2014-2015 Meal PricesThe District is required by federal policy to move toward the required average for lunch price of $2.65. Stacy recommended that we increase the price gradually. This year she recommends that the increase be $.10, the minimum increase. She recommends that breakfast prices remain the same. The elementary lunch would be $2.10; with a breakfast price of $1.35. The secondary lunch prices would be $2.45; with a breakfast price of $1.50. She also recommended that the District pay the $.40 reduced lunch price for grades 4-12. She thinks this would increase participation, and increase revenues. Michael said this is something that is pretty common for districts to do. Nick Massie said that he thinks there is a sense of entitlement in the US creating a class difference. He said that everyone needs to pay their fair share. The Board discussed Stacy’s recommendation. Matt Donald asked Stacy to return with more information, so the Board can better understand the recommendation to have the District pay the reduced lunch fee. She said she would research this and return to the Board with a recommendation.
Matt Donald moved to approve meal prices for 2014-2015 as presented.
Janice Watts yesJim Bays yesTina Cayton yesMatt Donald yes carried
Approval of Resolution No. 2587-Extending the Capital Projects Fund
Jim Bays moved to approve Resolution No. 2587-Extending the Capital Projects Fund.
Approval of Resolution No. 2588-Extending the Debt Service Fund
Tina Cayton moved to approve Resolution No. 2588-Extending the Debt Service Fund.
ADJOURNMENT
President, Janice Watts, adjourned the meeting of the Board of Directors at 6:09pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director