WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
August 10, 2015 5:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Janice Watts, Jim Bays, Tina Cayton, Jeremy Stuart, Michael Green-Board Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Nick Massie, Tony Peterson, Shaun Campbell, Angela Campbell, Jake Hall, Eric Jacobson, Beckie Lee, Stacy Brown, Asha Riley
MEMBERS ABSENT
Jeremy Stuart moved to approve Matt Donald’s absence from the meeting.
Janice Watts yesJim Bays yesTina Cayton yesJeremy Stuart yes carried
CITIZENS COMMENTS
ON NON-AGENDA ITEMS
Nick Massie said he was voicing his opposition about the communication plan and wanted to know about the results of the staff survey. He said that he feels the minutes should be improved. He disagreed about how his statements were reflected in the June 22nd meeting.
MINUTES
Tina Cayton moved to approve the July 20, 2015 regular meeting minutes.
Jeremy Stuart yesTina Cayton yesJim Bays yesJanice Watts yes carried
REPORTS TO THE BOARD
None.
SUPERINTENDENT REPORT
Mr. Green reported that this summer has been extremely busy with construction and hiring. They are working on finishing the new WHS and the rest of the construction projects are scheduled to be finished by September 8th. Summer school continues and the Summer Meal program has just ended. The Community Meeting Room will be the temporary WMS Office until their office is complete; so, the next meeting will be at the new WHS. Beckie Lee, who was present, is on the consent agenda, as she is resigning to accompany her husband to the Netherlands for a graduate school opportunity that he has taken. Angela Campbell was present, as she is on this consent agenda for approval of her position as new WMS Assistant Principal.
CORRESPONDENCE
BOARD REPORTS & REQUESTS
Jeremy Stuart brought his letter of resignation from the Board. (See attached.) He will not be attending meetings after the next meeting. Michael Green had heard from Matt Donald, who will also be resigning. He added a discussion item for planning to fill Board vacancies. Jim Bays asked Michael about staffing to replace staff at LRA. Michael said that they have posted LRA positions and are interviewing for the elementary staff. He has been working with John Shoup on a plan to serve high school LRA students at the High School. Jim asked if the WPS Office will be completed by the time school starts, as he had gone by to look at the progress. Michael said that all construction is scheduled to be done by September 8th. Jim had received an email from a WPS teacher who was concerned about the condition of some restrooms at WPS. The Board discussed this and Michael told them that because of capacity and budget all work that is anticipated is not being done this year. Additional work will be done in the summer of 2016. Tina Cayton had heard from some staff regarding the restrooms and a fountain being too tall for WPS students. Jim said that he thinks it’s important to communicate to staff and parents that these items will be addressed after the current work has been completed from the bond. If they need to be addressed sooner than next summer, they should be.
DISCUSSION ITEMS
Review of Reduced Lunch Participation DataLast year, the Board decided the District will pay the fee for the reduced lunch in anticipation that it will increase participation and largely pay for itself. Applications and participation increased resulting in a minimal cost to the school district. Michael recommended the District continue to pay the fee for reduced lunch. The Board agreed.
Draft Communication PlanThe Board discussed the draft communication plan that Eric Jacobson, Communications Coordinator, drafted. Tina asked if the Hispanic community will be part of the plan. Michael said that piece would be added. The Board said that they wanted their piece to come from them. Eric will meet with them to work on their communications process with staff and community.
Budget WorkshopStacy Brown discussed the proposed 2015-2016 budget with the Board. She discussed the summary for all funds, general fund summary, budget highlights, enrollment, FTE comparison with last year and projected sources and uses.
Plan for Filling Board VacancyMichael discussed a schedule for filling a vacancy. Tina Cayton was concerned that, with all of the new upcoming members to the Board, the new members would not understand the history of the current work, as they don’t attend meetings. The Board agreed that the schedule for filling the vacancy is reasonable.
CONSENT AGENDA
The Board discussed the consent agenda. (See attached)
Tina Cayton moved to approve the consent agenda.
ACTION ITEMS
Spanish Textbook Adoption: ¡Qué Chévere!Asha Riley said that the Text Adoption Committee recommended ¡Qué Chévere! for the High School Spanish 1 & 2 courses.
Jeremy Stuart moved to approve ¡Qué Chévere! as the textbook for High School Spanish.
Ratify Small Works Change Order #01.Michael presented the list of items in Change Order #01 for the small works project totaling $43,317.83.
Jim Bays moved to ratify Small Works Change Order #01.
Approval of Lowest Bidder for Hardware and Access Control UpgradesMichael recommended that the Board reject the bid presented, as the bid was higher than anticipated for the scope of work. He thought we should go out for bid again in the winter when the climate was more competitive. The Board discussed this. Nick Massie said that he is a contractor, and he recommended that the scope for the project be changed for the next bid. The Board thought that was a good point.
Tina Cayton moved to reject the bid for hardware and access control upgrades and have the Superintendent seek bids when the bidding climate is more competitive.
ADJOURNMENT
President, Janice Watts, adjourned the meeting of the Board of Directors at 6:05pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director