WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
April 27, 2015 5:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Jeremy Stuart, Kurtis Patterson-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Holly Royle, Cyndi Duling, Mark Prussing, Stacy Brown, Kelley Wilson, Russ Kallwick, Lan Ha, Sarah Coomber, Rick Alexander and Asha Riley.
CITIZENS COMMENTSON NON-AGENDA ITEMS
None.
MINUTES
Tina Cayton moved to approve the April 13, 2015 regular meeting minutes.
Matt Donald yesTina Cayton yesJim Bays yesJanice Watts yes carried
REPORTS TO THE BOARD
Student ReportKurtis Patterson reported that Matthew Young broke the 800 meter track record at the Centennial Invite Saturday, running a 1 minute 58 second race. Kurtis said that, Matt has also been signed to Jamestown, North Dakota. Dillon Franke took 3rd place for video production at the FBLA State competition. Woodland Boys’ Cross Country/Track team won their second track invitational at John Ingram Twilight Invite. Michael Green said that Aaron Shoup has signed with St. Martin’s University on a baseball scholarship. A list of other athletes who have been signed to colleges is located within the WHS Athletics Facebook page.
Other ReportThe Board did not have any questions about the other reports.
WHS Construction ReportKelley Wilson reported on the progress at the WHS construction site. The school is 85% complete and on schedule. The contingency balance is $351,361. There is no change in the unit cost/allowance adjustment and Geogrid/footing conflict issues. While widening Dike Access Road, muck was found below the surface and had to be excavated and replaced with rock. This was an unexpected expense as the County had changed expectations following approval of plans, and the existing road was not constructed according to County standards.
SUPERINTENDENT REPORT
Michael Green asked the Board if they still wished to have their meeting on May 11th at Yale School. The Board said they would. Michael said the online State testing is going smoothly and they hope the students perform well.
CORRESPONDENCE
The Board received a letter that they will discuss during their executive session.
BOARD REPORTS & REQUESTS
DISCUSSION ITEMS
Bond Refunding ResultsMark Prussing said that the bond refunding results were much better than expected, saving taxpayers $241,422.
Nutrition Service UpdateLan Ha and Russ Kallwick from Sodexo presented an update on the changes to the budget for food service for next year. The number of students who qualify for Free and reduced lunches has decreased by 7% over last year and should trend that way into the next year. Management days will increase from 2 to 4, which will be reflected in the increase in costs, along with more staff that is required for the new high school. Lan said that she’s worked with a student focus group and has added 4 new items, three of which seem to be working well for students. Russ said that they are trying to make it more like popular food chains that build the meals to order in front of the customers, to appeal to students who would normally go off campus for those meals. Lan will update the Board on new items in a future meeting. The Board discussed the report with Lan and Russ.
Building Commissioning PresentationRick Alexander, from ESD 112’s Construction Services Group, discussed building commissioning with the Board. He said that when they do a building commissioning, they check all systems and everything in the entire building for quality. If they find something that doesn’t work properly, they see to it that it is fixed. They gather all operator and maintenance manuals for everything in the building, so that maintenance workers can be trained and so they know which model and part numbers are needed for all systems in the building. They also track the warranties. Commissioning is a quality control process that helps us get what we paid for. It is State required and the cost is partially reimbursed.
WSD School Climate SurveyThe Board discussed the climate survey with Sarah Coomber from ESD 112. They discussed two options and decided upon having a customized survey with standardized questions they may not have thought of adding. The standardized questions can help administrators track data and how we compare to other districts. Sarah will set up a webinar with the company, Jim and Tina, to work on the questions. She said it’s a quick turnaround, so they will be able to see the questions on May 11th and get the survey out to the staff on May 18th if they wish.
Calendar Committee Board RepresentativeJeremy Stuart volunteered to represent the Board on the Calendar Committee, which will be working on the 2016-2017 calendar.
CONSENT AGENDA
The Board discussed the consent agenda. (See attached.)
Matt Donald moved to approve the consent agenda.
Jeremy Stuart yesMatt Donald yesTina Cayton yesJim Bays yesJanice Watts yes carried
ACTION ITEMS
New Woodland HS Change Order #24Kelley Wilson gave a summary of Change Order #24 which totaled $58,489.
Jim Bays moved to approve Change Order #24.
Approval of 2015-2016 Student Meal PricesRuss Kallwich and Lan Ha recommended meal price increases. The Federal Government mandates have increased. The recommendation was slightly higher than the required increase and was recommended, in an effort to help with the increased costs in next year’s food service budget. The Board discussed the prices and agreed that they wanted to reduce the recommended WHS lunch meal price to $2.60.
Jim Bays moved to approve the meal prices as presented, with the exception of the WHS lunch price, which is to be $2.60 per lunch meal.
EXECUTIVE SESSION
President, Janice Watts, recessed the meeting into executive session at 7:00pm to discuss personnel matters under RCW 42.30.110 (1)(g) and RCW 42.30.110 (1)(f), with no action to be taken upon return.
President, Janice Watts, reconvened the meeting into regular session at 7:47 pm.
ADJOURNMENT
President, Janice Watts, adjourned the meeting of the Board of Directors at 7:47 pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director