Date: February 19, 2015
To: Michael Green, Superintendent
Subject: February Financial/Enrollment Report
From: Stacy Brown, Director of Business Services
I have attached the 2014-15 Budget vs. Actual and Comparison to 2013-14 and Fund Budget Status reports for the month of January. The January apportionment has been updated with actual enrollment and actual staff mix, which should give me a more accurate picture of apportionment for the year. I have been busy preparing for the Auditors and also working on reconfiguration and 15-16 budget and have not finished the projected revenues, expenditures and ending fund balance. I will present the first projections next month.
Revenues in January were about $3,000 more than expected. Payroll was about $68,000 less than expected. This is reasonable based upon the budgeted positions vs. actual positions, as well as the additional capacity added through budgeted benefits. I would expect this number to get closer to expected as we are paying for double teaching and administrative positions (staff on administrative leave and substitutes). Accounts payable was about $76,000 less than expected. The past two years we have paid approximately $90,000 for fuel in January, but only $40,000 this January. The last few years we paid $16,000 for the HVAC Maintenance Contract in January (this year they were late billing and it is paid in February). We also had payments on the Yale water project in the past years which increased the expected expenditures. I reviewed all expenditures and the amounts paid do not look unusual.
The enrollment spreadsheets are also attached, with summaries by headcount for September through February and a comparison of budgeted FTE to actual average FTE. Enrollment has dropped off for the last couple of months and continues to decrease this month. I have talked to the buildings and there seems to be much more mobility with our students than in the past. The average FTE is still almost 35 students above budget. I will continue to keep you apprised each month and will let you know how this affects the district projections starting with February financial data in March.
Please let me know if you have any questions.