DIRECTOR'S MEETING MINUTES
September 12, 2011 7:00PM Regular Meeting-District Meeting Room
*Item 8-Partners in Transition Presentation was moved to the end of the agenda, before the Executive Session.
MEMBERS PRESENT
Jim Bays, Janice Watts, Bill Woodard, Steve Madsen, Katie Longrie-Student Representative, Michael Green-Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Doug Nichols, Dan Uhlenkott, Cari Thomson, Stacy Brown, Paul Huddleston, John Shoup and Justin Stranzl.
BOARD ABSENCES
Steve Madsen moved to approve Tina Cayton's absence from the meeting.
Janice Watts yesBill Woodard yesSteve Madsen yes approved
MINUTES
Steve Madsen wanted to add the statement made by Mr. Massie at the last meeting that said he would be sure to let the Chamber know that he supported the new High School.
Janice Watts moved to approve the August 22, 2011 regular meeting minutes as amended.
Steve Madsen yesBill Woodard yes Janice Watts yes carried
REPORTS TO THE BOARD
Student Representative Report Katie Longrie gave her report (attached) which included information regarding WPS hosting Project Ready, Marley Sorensen's painting on the WPS cafeteria wall, positive feedback about WHS OT Navigation, an opening assembly that included a memorial slideshow for Jesus Gomez, foreign exchange students and upcoming ASB meeting.
Athletic Director Report Mr. Green pointed out that there is a new swimming team. Paul Huddleston said it now has 2 members.
SUPERINTENDENT REPORT
Michael Green reported that school started and is going well. There are more students than were budgeted. (Budgeted 1976. Approximate enrollment 2036.) There are more Kindergarteners at Yale than were budgeted. Asha Riley has had three parent meetings at Yale about the Kindergarten class. There are not enough students to justify a new staff member at this time. Kindergarten sizes here are 24-25 and a Kindergarten teacher is being hired. Stacy Brown budgeted for a 6th Kindergarten section at the Primary School, but she was waiting to see the enrollment numbers before the hire, to be sure it was necessary. This will bring Kindergarten class sizes down to 20-21. Other levels have been consistent with budget. The Board discussed the Kindergarten classes.
CORRESPONDENCE
None.
CITIZENS REQUESTS
BOARD REPORTS AND REQUESTS
DISCUSSION ITEMS
WSSDA Annual ConferenceBill Woodard said that he will be attending the WSSDA Annual Conference this year. No other members are available to attend.
Changes to Athletic Eligibility Standards Paul Huddleston discussed the changes to the athletic eligibility standards with the Board. He said the standards appear to seem lower, but conditions must be met in order for students to be able to play. Students who don't meet an academic level of 2.5 or higher will be on probation and must follow certain conditions to be able to participate. The WHS football team are studying together and working with coaches and tutors. John Shoup said, last year, the athletes did not have the study requirements and were able to play for the season if they past the first grade check. This year the students' progress will be monitored weekly. Paul is hoping the Board will see how the program works this year. Janice Watts said that this is another way to support students. The Board agreed to support the changes.
CONSENT AGENDA
The Board discussed the consent agenda.
Bill Woodard moved to approve the consent agenda as presented.
Steve Madsen yes Bill Woodard yes Janice Watts yes carried
ACTION ITEMS
Resolution No. 2546-Designating Dike Access Road as the Location for a New Woodland High School, and Authorizing the President of the Board of Directors to Appoint an Ad Hoc Committee to the Board
Steve Madsen asked to add wording to the resolution to include that the Board would make attempts to have the high school project use local contractors and suppliers as much as possible. Michael added wording to include that the new high school would provide economic stimulus to the local economy.
Steve Madsen moved to approve Resolution No. 2546- Designating Dike Access Road as the Location for a New Woodland High School, and Authorizing the President of the Board of Directors to Appoint an Ad Hoc Committee to the Board, as amended.
Steve Madsen yesBill Woodard yes Janice Watts yes Jim Bays yes carried
Study and Survey Grant Michael Green requested approval to apply for grant funding for the Study and Survey process. He recommended Construction Services Group to manage this process for the District. Doug Nichols discussed the process with the Board. Steve Madsen moved to approve Construction Services Group to do the Study and Survey process and for Michael Green to act on behalf of the Board for the process.
Janice Watts yesBill Woodard yesSteve Madsen yes carried
Michael said that there will be a November 14th presentation by the ad hoc committee to the Board. Doug said they could have the work ready for the presentation.
Approval of Trap Shooting ClubPaul Huddleston found out about the availability of funds from a national organization to help create a Trap Shooting Club for students. Paul will be the head coach to oversee the club and there will be assistant coaches to run it. He asked the Board to approve the club.
Bill Woodard moved to approve the Trap Shooting Club.
Steve Madsen yes Bill Woodard yesJanice Watts yes carried
SPECIAL PRESENTATION
President, Jim Bays, recessed the meeting, at 8:11pm, to walk to the Partners in Transition (PIT) house for a special presentation by Deb Kernen on the progress of this program; and afterward, to move into executive session to discuss negotiations with no action to be taken upon return.
EXECUTIVE SESSION
The group returned from the PIT house at 8:34pm for the executive session.
President, Jim Bays, reconvened the meeting into regular session at 9:00pm.
ADJOURNMENT
President, Jim Bays, adjourned the meeting of the Board of Directors at 9:00pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director