WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
February 24, 2014 5:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Jeremy Stuart, Tayler Summers- Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Stacy Brown, Kelley Wilson and Asha Riley.
MINUTES
Tina Cayton moved to approve the February 10, 2014 regular meeting minutes.
Jeremy Stuart yesMatt Donald yesTina Cayton yesJim Bays yesJanice Watts yes carried
REPORTS TO THE BOARD
Student ReportTayler Summers reported that this was the first full week of school in February, due to weather and the holiday. The WHS Varsity Girls’ Basketball team won the championship at the districts competition. The WHS Varsity Boys’ Basketball team will play in the State championship. Spring sports start Monday. Two WHS Wrestlers, Zach Wardle and Nathan Cloud, placed at State.
Other Reports Jim Bays said that he really likes having the construction update. Jeremy Stuart asked if there was really a drone on the construction site. Kelley Wilson said that there was. He said they hired a guy with a drone to get views of the progress. He reminded the Board that there is a webcam link so that they can watch the progress, also.
Michael stated that the Chromebooks that Steve Rippl mentioned in his Tech Report have been tested and found to be a great tool.
Michael updated the Levy Proposition Vote Analysis today. He thought that this election was interesting, but had shockingly low turnout.
SUPERINTENDENT REPORT
Michael Green said that the State has awarded a grant for art for the new High School. John Shoup had worked with a committee on this grant for art in public buildings.
The WMS Robotics Team will be going to Nationals. The paperwork had not made it in time for the publishing of this agenda, so it will be on the next one. The Board had no concerns about paying any of the bills for the trip, before the next meeting. The Calendar Committee met and modified the 2014-2015 school calendar, and created a 2015-2016 calendar. These will come to the Board for approval at their next meeting. A WSSDA Regional meeting will be held in Camas on March 19th. The Board discussed Michael’s report. Jim Bays asked what could be done about better turnout for the next election. Michael said that in the future he would encourage a citizen’s committee to become more involved.
CORRESPONDENCE
CRC Letter of Support was sent on behalf of the Board, by Michael. He shared that letter with the Board.
CITIZENS REQUESTS
None.
BOARD REPORTS & REQUESTS
Tina Cayton and Jeremy Stuart said they will not be at the next meeting.
DISCUSSION ITEMS
Proposal for Ongoing Engagement on GoalsMichael and Janice Watts had talked about the lack of time at the Board retreat to work on goals in a manner that would allow them to really focus on the work. Michael proposes that the Board work on goals throughout the year on a cycle basis. The Board agreed that this was a good idea.
Revision to Goal 2Jim Bays proposed an addition to Goal 2 with wording that reflects what he would like to see the Board and Administration working on, in regards to safety and security. Jim feels that the Board made a promise to voters to do more for safety and security; but, he said that not much has been done. He would like to get staff and community input. Matt Donald would like to see benchmarking in the planning process. The Board discussed this. Asha Riley suggested that a committee that included police, fire, citizens and administrators work on a plan. Jeremy suggested it should be a small focus group, as opposed to a big forum.
Matt Donald moved to add Jim Bays’ proposed wording as a sub goal under Goal 2.
Janice said that Michael will bring back ideas in April.
Purchasing Card UpdateTina Cayton had had questions regarding the Procurement Card practices. They reviewed the response prepared by Stacy Brown. Tina asked about where the credit card points go, or if they are used. Stacy said she hadn’t set aside rebates; they go back into the general fund. She said if the Board wished to set aside the rebate dollars for something specific, she could do that. Janice asked if the Board would like to discuss earmarking the rebates— they did not. Tina said Stacy had provided answers to her questions.
CONSENT AGENDA
See attached consent agenda. Michael said that item #7 of the payables, a PUD bill, had been paid already, with the ascent of the Board.
Jeremy Stuart moved to approve the consent agenda.
Janice Watts yes Jim Bays yesTina Cayton yes Matt Donald yesJeremy Stuart yes carried
ACTION ITEMS
WHS Phase 2 Change Order 2Kelley Wilson, Construction Services Group (CSG), was present to go over the work progress at the new WHS site. He explained the Change Order items with the Board.
Jim Bays moved to ratify the approval of Change Order 2 for the new WHS.
PUD Easement for New WHS PropertyMichael said that the PUD requested an easement for the installation of underground electric service on the new WHS property. He said this was a standard agreement.
Tina Cayton moved to approve the easement with PUD as presented.
ADJOURNMENT
President, Janice Watts, adjourned the meeting of the Board of Directors at 6:02pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director