MEMBERS
PRESENT

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Michael Green-Secretary, Tegan Steen-Recording Secretary

OTHERS PRESENT

Chris Lilly, Doug Nichols, Asha Riley, Dan Uhlenkott, John Shoup, Kelley Wilson and Stacy Brown.

MEMBERS ABSENT

Janice Watts moved to approve Jeremy Stuart’s absence from the meeting.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes carried

MINUTES

Bill Woodard moved to approve the July 22, 2013 regular meeting minutes.

Jim Bays  yes
Janice Watts  yes
Bill Woodard  yes  carried

BOARD REPORTS

Student Representative Report
Tayler Summers was absent from the meeting.

SUPERINTENDENT REPORT

Mr. Green said that we are rapidly preparing for the new school year. Today he was bargaining with the teachers’ union. Work is progressing at the new High School site, but with delays from the Army Corps of Engineers (USACE), who have not approved the wetlands mitigation plans.  Doug Nichols and Kelley Wilson are working to try and prevent the delay of the second phase of the project, by finding a solution to getting the wetland mitigation plans through the USACE process. The Yale work is progressing, but with some challenges. They are still working on the underground tank problems and had a mix-up on the types of windows ordered by the sub-contractor; which has resulted in the project being behind schedule by about a month. The hiring is pretty close to being done. He has another teacher to interview, and there will be some additional instructional assistant job postings coming up.

CORRESPONDENCE

The Board saw letters from Senator Braun congratulating the District on getting the bond passed and receiving the State funding. They also saw a thank you letter from a student who received a scholarship.

CITIZENS REQUESTS

None.

BOARD REPORTS & REQUESTS

Tina Cayton asked if the Board could discuss the open or closed campus policy at the new High School at a future Board meeting. Michael said that he would like the High School administration to be able to have time to make a recommendation, and suggested that the Board discuss this at their first meeting in October. Tina said that members of the business community have asked her about this. John Shoup said that community members can contact him to discuss this, also.

DISCUSSION ITEMS

WHS Design Review
Chris Lilly gave a presentation on the update of the new WHS design for the Board to review. Phase 1 of this project will be completed in about 4 weeks. The Board discussed the project.

2013-2014 Budget Workshop
Stacy Brown discussed the 2013-2014 Budget draft with the Board. This included fund balance summaries, revenues and expenditures. The budget will be on the next agenda for Board approval.

First Reading of Policy No. 2414-Community Service
This is a new State mandated policy. Administrators looked at the WSSDA recommendation for this policy and developed their own policy that is the recommendation that they felt was a better fit for TEAM, LRA and WHS. This policy will be on the next agenda for Board approval.

CONSENT AGENDA

The Board discussed the consent agenda. See attached.

Bill Woodard moved to approve the consent agenda as presented.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

ACTION ITEMS

Direction to the Superintendent Regarding a Letter to Resident of 753 Park Ave
The resident of 753 Park Ave. has requested the district write a letter to the city stating that we will not build in the current roadway.  This will allow him to apply for a variance to the setback so he can expand his home.  The garage and the home are both, currently, well within the setback. The variance would allow him to have a wheelchair accessible bathroom and bedroom.  Mr. Green didn’t feel comfortable with writing a binding letter without Board approval, as it would be binding on future boards. The Board directed the Superintendent to write the letter.

Tina Cayton moved to direct the Superintendent to write a letter to the City regarding the 753 Park Avenue residence.

Bill Woodard  yes
Tina Cayton  yes
Janice Watts  yes  carried

Approval of Lease Agreement with Educational Opportunities for Children and Families (EOCF)
This is the annual agreement with EOCF, with some language changes.

Bill Woodard moved to approve the Cooperative and Lease Agreement between the District and EOCF.

Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

CLOSED SESSION

President, Jim Bays, recessed the meeting into a closed session to discuss negotiations, with no action to be taken upon return at 7:25pm. (President, Jim Bays, left the meeting at 7:28pm.)

Vice President, Janice Watts, reconvened the meeting to regular session at 7:37pm.

ADJOURNMENT

Vice President, Janice Watts, adjourned the meeting of the Board of Directors at 7:37pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director