WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
November 22 & 29, 2010 7:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Steve Madsen, Michael Green-Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Mariah Reese, Stacy Brown and Mark Houk.
RECONVENING MEETING
Mr. Green had called the meeting to order at 7:00 pm on November 22, 2010 and adjourned the meeting until November 29, 2010 at 7:00pm notice of adornment conspicuously posted on the door and sent to media. The adjournment was due to weather. Mr. Bays called the meeting back to order at 7:02 pm.
MINUTES
Janice Watts moved to approve the October 25, 2010 regular meeting minutes. Steve Madsen yes Tina Cayton yes Janice Watts yes carried
STUDENT REPRESENTATIVE REPORT
Mia Patterson was absent from the meeting, but Mr. Green gave the Board her report to review. Youth Basketball has begun and grades 1-4 are now being given the opportunity to participate. WHS girls and boys are volunteering to referee. The WMS LEGO Robotics Team visited OSHU as part of the research project that they are doing for their first LEGO League competition. The team met with Dr. Goss on the Trans Oral Robotics System (TORS) that OSHU is now using to remove cancers from the mouth and throat areas. November 19th was senior picture deadline for the yearbook. The WHS Food Drive ended with staff in first place; seniors in second place; freshmen in third; sophomores in fourth; and juniors in fifth place. The Snowflake Bazaar was Saturday, November 20th at WPS. There was a petting zoo, with High School volunteers, and story time with elves and pictures with Santa. The WHS Drama class performed the musical "Cinderella" on November 23rd. On December 8-10th they will be performing "The Nutcracker". Financial Aid night will be December 1st at 6:30pm in the Commons. The Yearbook has a Facebook page in order to stay more in touch with students' likes and dislikes, as well as to encourage new ideas. Yearbooks are now on sale at $50 or $55 with your name engraved. Prices will go up after winter break. Winter basketball and wrestling has begun. There will be a boys' home game on November 30th against King's Way and a girls' game on December 2nd against La Center. There will be a wrestling match on December 4th at Mark Morris.
OPERATIONS REPORTS
Stacy Brown told the Board that she would have a more detailed report on WCC and YCC at the December 20th meeting. She said that the numbers are up for enrollment in these programs. Steve Madsen asked if she thought that these programs would be conceived as competition to other child-care facilities. The group discussed this and Stacy said that it has never been an issue. She said that ESD 112 has child care programs all over and she doesn't think the District's programs would seem to be viewed as competing with other programs.
SUPERINTENDENT REPORT
Mr. Green said that the school year is progressing and that last Tuesday was a non-student day, due to snow. This means that the April 22nd snow day in the District calendar will now be a day that students will attend school.
Mr. Green has been working on getting the details for the new TEAM High portable building in place.
CORRESPONDENCE
Stacy Brown wrote a thank you letter to Randy Behrendsen Trucking to thank the company for donating fill dirt for the District's baseball and softball fields. Mr. Green gave the Board a letter from Dan Uhlenkott thanking them for flowers in recognition of his mother's life at her passing.
CITIZENS REQUESTS
Mariah Reese said that last spring there had been a shortfall in the art program and the PTO had agreed to pay this. At that time, they applied for a grant at US Bank. US Bank has agreed to give the program $500 and will present this at a Chamber meeting. The snow affected the Open Gym night last week, but there is another one this Thursday. They are having a Hand Washing Poster contest at Yale to encourage hand washing. December 10th is Movie Night at Yale. They will be showing Shrek Forever After.
BOARD REPORTS AND REQUEST
Jim Bays said that the Board will hear reports from the WSSDA conference at the next meeting. Steve Madsen gave a report about the KWRL meeting. He said that their financial condition is great. There were discussions about the facility move and existing facility use. There was some discussion about Chuck Anderson eventual retirement plans. Michael said that that his departure is not imminent but will occur in the foreseeable future as the amount of hours he can work and still retain his retirement income is limited. Steve suggested that the Superintendents should start looking for his replacement early. Michael said that they have been discussing it. Jim asked how the facility would be used. Michael said that they are working on the property acquisition. Steve thought maybe they would phase in the use of the property and do it in stages. Michael said with matching State funding, you would likely choose to do it all at once or risk using substantial matching funds; but at this point, there are no plans.
DISCUSSION ITEMS
Board Goals Workplan PreviewMr. Green had planned on having this document completed by now, but that he and the administrators have been working on it to make it reflect what was happening in the buildings. He believes that he will have it completed by the December 20th meeting. He wanted the Board to preview it and to give him their thoughts about it. The Board discussed this. Michael said they will have a work session on December 20th to go over this document.
2009-2010 Year End Financial ReviewStacy Brown reviewed the 2009-2010 Year End report with the Board. The report showed that overall, the funds were healthy, due to all buildings "tightening their belts" and preparing for next year's projected substantial State cutbacks. The Board discussed how the ending of unemployment benefits could affect the District. Jim Bays said that he had read an article about homeless students in Kitsap School District and wondered about the number of students in our District who were homeless. Michael said that, since this is such a small District, there is an increased awareness of incident cases of homelessness. The District is generally aware of these situations and they get involved as needed. Stacy said that the special transportation costs have gone way down since KWRL has taken on that program, as opposed to ESD 112. The Board discussed Stacy's report.
*Bill Woodard at the meeting at 7:55pm.
CONSENT AGENDA
The Board discussed the consent agenda.
Bill Woodard moved to approve the consent agenda.
Steve Madsen yesTina Cayton yesBill Woodard yesJanice Watts yes carried
ACTION ITEMS
Approval of Yale School "Apple Award" Capital Improvement Plan Mark Houk presented the Yale School "Apple Award" Capital Improvement Plan that the students helped develop. Mark said that, once approved, the document will be sent to OSPI and they will order laptops tomorrow. Another document for fencing and cement work will be sent in January. He said that a good portion of the project will go into action right away. Bill Woodard asked if they can add an inexpensive plaque on the playground to commemorate the work the students have done for this. The Board and Mark agreed that this was a good idea. Mark said he would do this.
Janice Watts moved to approve the Yale School "Apple Award" Capital Improvement Plan.
Steve Madsen yesTina Cayton yesBill Woodard yes Janice Watts yes carried
Bill Woodard moved to approve the November 8, 2010 regular meeting minutes.
Jim Bays yes Janice Watts yesBill Woodard yes carried
EXECUTIVE SESSION
President, Jim Bays, recessed the meeting into executive session at 8:13 pm to discuss personnel with no action to be taken upon return. President, Jim Bays, reconvened the meeting into regular session at 8:37 pm.
ADJOURNMENT
President, Jim Bays, adjourned the meeting of the Board of Directors at 8:37 pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director