To: Michael Green, Superintendent
From: Stacy Brown, Director of Business Services
Subject: Financial/Enrollment Report
Date: November 3, 2023
I finished the year-end Financial Statements (F-196) and provided a PowerPoint presentation that we will be running through at the board meeting on Thursday. I also included the full F-196 document for you to review. Please bring your questions to the meeting.
I included the August (final fiscal year end) and September Budget Status reports for each fund (slides 2-11). Since I no longer have access to ForeCast5, I will need to build my projection models for this year. Now that the F-196 is complete, I will have some time to work on this in the next couple of weeks. As long as the County Treasurer gets the reports to me timely, my plan is to have November balanced and revenue, expenditure, and Fund Balance projections ready for the December meeting.
Enrollment
The first enrollment document (slide 12) shows a comparison of average FTE compared to budgeted FTE. Funding is based on FTE (not headcount), so this is an important document. Funding is based on our average annual FTE (which includes September and October at this time). For October, we are 17.79 below budget, and the average for the 2 months is 27.58 below budget. The increase between September and October was almost 21 FTE. I ran a report today, and we’ve added another 10 FTE and heads since the October 1 count, so we are getting much closer to budget. I will be running estimates each month to determine how the enrollment affects our revenues. You will also see the Special Education enrollment numbers and how they compare to budget. Special Education enrollment average is figured from October through May. The numbers you see here are only for October, and we are 2 below at Pk and 6 below budget at K-21. I will let you know how this affects the district projections, starting with data in January.
The first enrollment document is a summary by headcount for October, with a comparison to September. The counts by grade level include the Yale, LRA, and TEAM High numbers (all totals for the district). The section below shows the total October headcount for those buildings compared with the previous month's headcount. Overall, we are up 20 students from September. You can see that we enrolled 19 students at TEAM, so they are getting closer to their normal average enrollment.
Please let me know if you have any questions.