Mon Jul 11 2011, 7:00pm
District Meeting Room Portable
Regular Meeting

APPROVAL OF MINUTES

June 27, 2011 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404

DIRECTOR'S MEETING
MINUTES

June 27, 2011 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Bill Woodard, Tina Cayton, Steve Madsen, Michael Green-Secretary and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Grover Laseke, Mark & Kim Knudson, Asha Riley and Stacy Brown.

BOARD MEMBER ABSENCE

 

Steve Madsen moved to approve Janice Watts' absence from the meeting.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes  carried

MINUTES

 

Bill Woodard moved to approve the June 13, 2011 regular meeting minutes as presented.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes  carried

SPECIAL PRESENTATIONS

 

DEM Report
Grover Laseke, Cowlitz County Emergency Management Director, discussed the job of the Cowlitz Department of Emergency Management (DEM) with the Board. The main work that he does with the schools is helping with the development of the schools' emergency plans and emergency training. Grover has been working with the Middle School staff to develop an updated plan that will be a model for the other schools in the District.  He also discussed current work in the community that is of interest to the School District. He has been working with agencies to create a plan in case of a dam breach upriver, a flood insurance pilot and community warning systems. The reverse calling system recently showed its value when Bill Hanson, Maintenance Supervisor, heard the call about a murder suspect, saw the suspect and reported him to the police. The system was the key to apprehending the man. Steve Madsen asked if the dam breach plan could be added to the Hazard Mitigation plan.

Grover explained that the Hazard Mitigation plan is for preventative plans. When

the dam breach plan is complete, it will be made public. The County Hazard Mitigation Plan is online and if people have ideas for additions to the plan, they are welcome to contact DEM.  Grover said that DEM has a link on their site for people to get their VOIP and cell phones signed up for County's emergency reverse calling system. They also have a blog that provides good emergency information.

REPORTS

 

There were no questions about reports. Bill Woodard said he felt good that Stacy Brown said in her report that she feels confident that the School District is in a good financial position for 2011-2012.

SUPERINTENDENT REPORT

 

Mr. Green reported that the Math Camp that started last year with Pete Kovalenko at the Primary School has expanded and staff are very excited and involved with the program.  It will run 3 weeks and has 30 students.  Asha Riley said that they did an assessment to see who would need to the camp and they will do another assessment when the camp is done to see how the students progressed. The Board discussed the camp and suggested that information go home with the students about the summer feeding program that starts next week.

Michael said the District is hosting the WQCC meeting this month in the Commons on July 20th.

There are a number of maintenance projects going on in the District like the tree trimming that was happening today.

CORRESPONDENCE

 

The Board saw a thank you letter from Mark Houk to the Masons for their generous gift of bikes for the Bikes for Reading project.

CITIZENS REQUESTS

 

None.

BOARD REPORTS AND REQUESTS

 

None.

DISCUSSION ITEMS

 

Board Retreat Planning
The Board will meet on August 15th at ESD's Board room at 9am. The Board discussed what topics they will include. They decided to work on goals and the self-evaluation.

Steve Madsen suggested that at some point, the Board may be interested in doing a 20-year projection as a part of their capital planning; going well beyond the usual 6-year plans most districts do. He had seen a presentation by Camas School District in Clark County as part of the County's 20-year Comprehensive Plan about how many more schools they would need. He said it was interesting and districts got a lot of value from the presentation.  Jim Bays said it was a good idea.

CONSENT AGENDA

 

The Board discussed the consent agenda.

Tina Cayton moved to approve the consent agenda.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes  carried

ACTION ITEMS

 

Approval of the Apex Contract
Michael Green said this was a formality due to the cost, as the District is still currently using the Apex program. They anticipate they will use it for the Lewis River Academy that staff will be recommending to the Board.

Bill Woodard moved to approve the Apex Contract.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes  carried

Approval of Policy No. 3242-Closed Campus

Tina Cayton moved to approve Policy No. 3242-Closed Campus.

Steve Madsen  yes
Bill Woodard  yes
Tina Cayton  yes  carried

Steve Madsen said he would still like to hear from John Shoup about his fundraising ideas that he had told the Board he had at a previous meeting. Michael said he would ask him to do a presentation for the Board.

Approval of Policy No. 2255-Alternative Learning Experience Programs
Michael Green said he was recommending that the Board allow staff to move forward with the Lewis River Academy. They will open when enrollment reaches a level that will sustain the program.  Then they will post the teaching position.  The Board discussed the program.

Bill Woodard moved to approve Policy No. 2255-Alternative Learning Experience Programs as presented.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes  carried

Approval of State and Federal Grants for 2011-2012

Tina Cayton moved to approve the State and Federal Grants for 2011-2012 as presented.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes  carried

Approval of Additional .2 Staffing for Career and Technical Education
By modifying the WHS Primary Mentor class and creating a more authentic program that will serve as an introduction to careers in education, we are able to consider this a CTE program and receive enhanced funding that will pay for the additional certificated staffing to support the program.

Steve Madsen moved to approve an additional .2 staffing for the CTE program at WHS, and that we approve the hire of WHS teacher Joanne Rooney for an additional .2 FTE Teaching Assignment.

Bill Woodard  yes
Tina Cayton  yes
Steve Madsen  yes  carried

Summer Board Meeting Schedule
With the addition of a Board retreat on August 15th the Board may wish to consider not having the scheduled August 8th meeting.

Steve Madsen moved to cancel the August 8th Board meeting.

Bill Woodard  yes
Tina Cayton  yes
Steve Madsen yes  carried

EXECUTVE SESSION

 

President, Jim Bays, recessed the meeting into executive session at 8:05 pm to discuss property with no action to be taken upon return.

President, Jim Bays, reconvened the meeting into regular session at 8:15pm.

ADJOURNMENT

 

President, Jim Bays, adjourned the meeting of the Board of Directors at 8:15pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director