WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
December 19, 2011 7:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Michael Green-Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Jeremy Stuart, Luke Miller, Leslie Miller, Deb Kernen, Chris Wiseman, John Shoup, Asha Riley, Stacy Brown, Chris Lilley, Darrin Filand, Michael McGavlock-McGranahan Architects.
WORKSHOP
Interview of Candidates for Board Position #5Jim Bays called the meeting to order at 6:15pm. The Board interviewed Jeremy Stuart and Luke Miller for Board Position #5 and discussed candidate qualifications. They will make a decision and appoint a replacement for the position at the January 9th meeting.
*Jim Bays recessed the meeting at 6:50pm. He called the meeting back to order at 7:02pm.
MINUTES
Janice Watts moved to approve the November 28th regular and the December 1st and 5th special meeting minutes.
Tina Cayton yesBill Woodard yes Janice Watts yes carried
OATH OF OFFICE
Newly re-elected Board members Jim Bays, Janice Watts and Tina Cayton were sworn into office by Michael Green.
ANNUAL BOARD RE-ORGANIZATION
Michael Green asked for nominations for Board President. Bill Woodard nominated Jim Bays as Board President. There were no other nominations.
Tina Cayton yesBill Woodard yesJanice Watts yesJim Bays abstain carried
President, Jim Bays, asked for nominations for Vice President. Tina Cayton nominated Bill Woodard for Vice President. There were no other nominations.
Tina Cayton yesBill Woodard abstainJanice Watts yesJim Bays yes carried
Jim Bays, asked for nominations for Legislative Representative. Bill Woodard nominated Janice Watts. There were no other nominations.
Tina Cayton yesBill Woodard yesJanice Watts abstainJim Bays yes carried
Jim Bays asked for nominations for WIAA Representative. Bill Woodard nominated Tina Cayton for WIAA Representative. There were no other nominations.
Tina Cayton abstainBill Woodard yesJanice Watts yesJim Bays yes carried
SPECIAL PRESENTATION
Introduction of McGranahan ArchitectsChris Lilley of McGranahan Architects, introduced the Board to project architects, Michael McGavlock and Darrin Filand and gave a short presentation on their company.
Michael Green asked the Board which day they would like to hold a HS Planning Symposium. They decided on Saturday, January 14, 2012 in the Commons from 9am-1:30pm. He asked that administrators and Board members to bring other community guests to discuss the new High School project.
REPORTS TO THE BOARD
Student Representative ReportKatie Longrie was absent from the meeting.
Other ReportsThe Board had no questions about other reports presented.
SUPERINTENDENT REPORT
Michael said that a postcard with the M&O roundtable discussion dates was sent out today. Jim wanted Michael to try and get an article into the Lewis River Review, if possible.
CORRESPONDENCE
The Board was given a sympathy card to sign for Twyla Barnes, as Michael just got news that her father had passed away.
CITIZENS REQUESTS
None.
BOARD REPORTS AND REQUESTS
DISCUSSION ITEMS
Title 1 School-Wide Plans Deb Kernen gave a brief overview of the updates for the Title 1 School-Wide Plans. WIS staff and parents had a deep discussion about student learning. They refined and "tightly" targeted specific areas that they want to place their focus. Chris Wiseman said the group wanted to narrow the goals to focus on identifying holes in the curriculum and how they can best serve all students at their academic level; developing materials and curriculum that they didn't have before. These plans will be on the website and will be sent home to parents.
Director District Redistricting-Draft 1The Board discussed the redistricting work that Sammamish Data Systems provided, for the Director Districts. There will be a hearing at the next Board meeting on January 9th, with adoption on January 23rd.
CONSENT AGENDA
The revised consent agenda included added ASB and General Fund warrants.
Bill Woodard moved to approve the revised consent agenda as presented.
ACTION ITEMS
Acceptance of Architect Selection Committee RecommendationA interview team for an Architect firm for the new high school project included: Sam Anderson (Student), Jim Bays, Stacy Brown, Paul Cline, Michael Green, Doug Nichols, John Shoup and Don Stuart. From the field of five finalists the committee identified the firm that they thought would be the best fit for the District's needs. They recommended and asked the Board to approve their recommendation of McGranahan Architects.
Tina Cayton moved to accept the recommendation of the selection team and direct the superintendent to negotiate an agreement for services with McGranahan Architects.
Janice Watts yes Bill Woodard yes Tina Cayton yesJim Bays yes carried
Resolution No. 2548-Authorizing the Transfer of Funds from the WIS Construction Project to the High School ProjectThere was a hearing about this item at the last Board meeting. The adoption of this resolution will allow the use of remaining funds from the Intermediate School construction for the High School project.
Bill Woodard moved to adopt Resolution No. 2548-Amending Resolution No. 2411-Authorizing the Transfer of Funds from the WIS Construction Project to the High School Construction Project, as presented.
Tina Cayton yes Bill Woodard yes Janice Watts yes carried
Second Reading and Approval of Policy Nos. 2030, 3210 & 5010-Dealing with Nondiscrimination and Service Dogs.Janice Watts moved to approve the revisions of Policy Nos. 2030, 3210 & 5010-Dealing with Nondiscrimination and Service Dogs.
Second Reading and Approval of Policy Nos. 2150, 2151 & 6625-Dealing with Extra-Curricular Transportation.Tina Cayton moved to approve Policy Nos. 2150, 2151 & 6625-Dealing with Extra-Curricular Transportation as presented.
Janice Watts yesBill Woodard yesTina Cayton yes carried
Second Reading and Approval of Policy No. 3412-Automated External Defibrillators (AED)Bill Woodard moved to approve Policy No. 3412-Automated External Defibrillators (AED).
EXECUTIVE SESSION
President, Jim Bays, recessed the meeting into executive session at 7:39pm to discuss personnel, with no action to be taken upon return.
President, Jim Bays, reconvened the meeting into regular session at 7:48pm.
Janice Watts asked John Shoup about Challenge Day. John said that there will be a Challenge Day on Thursday, January 12th. He told members that it would be a full -day commitment if they wished to attend. The "Be the Change" Club has been having various activities this week, including "hand hugs" and "healing old wounds". He said it is very cool.
ADJOURNMENT
President, Jim Bays, adjourned the meeting of the Board of Directors at 7:55pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director