Date: October 21, 2015
To Michael Green
From: Scott Landrigan
Campus inspections
A walk thru was completed at each campus with the Principals and VP’s to identify safety, quality and
other material conditions at each school. An impressive list of over 350 items was generated. In
conjunction with this an inspection was done in the mechanical and electrical rooms of each school with
another equally impressive list of findings. The findings ranged from bare exposed electrical conductors,
to the flag pole paint. Obvious immediate safety concerns were addressed at once (such as the bare
wire) and the balance of the items will be prioritized and completed as time and financial budgets allow.
One of the greatest challenges continues to be a lack of resources to complete the repairs. With one
maintenance technician, it is a slow and tedious task. While we are trying to address these issues, a
constant stream of work orders are being generated on a daily basis to support day to day operations as
well. Couple this with the balance of the project work from this last summer and it’s not hard to
understand the slow pace.
Team communication meetings
This week starts the first of many regularly scheduled communication and training meetings for the
facilities team. Communication has been essentially absent from this department and the regular
meeting is being well received by the department. Our kick off meeting will touch on several key items
where I believe the team is falling short. The first meeting will include:
One of the key focus points moving forward for the maintenance and custodial teams are to “raise the
bar” on what is acceptable for the school district. I feel this is an area we as a team are seriously
deficient. Every aspect of our operation has to ratchet up to provide the teachers, staff and community
facilities they can be proud of.
WHS Punch list
It has been very frustrating for the team dealing with the slow pace of resolution for the punch list and
warranty list items at the high school. Two major areas of concern are the AV systems and kitchen
equipment. The current list has 84 items and is growing instead of shrinking. We are struggling to get
reasonable response to items identified shortly after the grand opening. Most of the long lingering items
are due to multiple subcontractors being involved in single systems. To help drive some of these issues
to completion I have asked Skanska to meet weekly to go through all of the outstanding punch list items
so we can get improved traction on the remaining items.
Physical Security
Much work has been done to create a secure campus for the students and staff of the Woodland
Schools. Building security has been hardened and access is controlled to the offices during school hours
for each campus. One major hole in the system is the height of the fences at the Primary and
intermediate schools. The perimeter fencing for these schools is only 4 feet tall, quite an easy hurtle
(even for me). I’m currently getting competitive bids from fencing companies to raise the height to 8
feet in all locations.