WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
April 13, 2015 5:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Kurtis Patterson-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
John Shoup, Stacy Brown, Steven Carney, Dan Uhlenkott, Asha Riley.
CITIZENS COMMENTSON NON-AGENDA ITEMS
None.
MEMBERS ABSENT
Tina Cayton moved to approve Jeremy Stuart’s absence from the meeting.
Matt Donald yesTina Cayton yesJim Bays yesJanice Watts yes carried
MINUTES
Tina Cayton moved to approve the March 23, 2015 regular and workshop meeting minutes.
REPORTS TO THE BOARD
Student ReportKurtis Patterson said boys and girls track teams won first place in small schools overall, and Julia Stepper was named TDN athlete of the week because she won the 100 and 200 yard dash and placed in the long jump and other competitions at an invite in Oregon City. The Cross Country team helped setup and pass out water at the Blooms to Brews fundraiser. Michael said that Dylan Franke won top of his age group in the half marathon race.
Other ReportThe Board did not have any questions about the other reports.
SUPERINTENDENT REPORT
Michael Green said that the WIS was recognized again with the WA Achievement Award. This is the fifth time in seven years that the WIS has been recognized for performance and improvement by the state. The WQCC meeting is on Wednesday in the Commons. Construction is flying along. The tentative date of the grand opening is on August 31st.
CORRESPONDENCE
BOARD REPORTS & REQUESTS
Jim Bays mentioned that he met with Michael and a vendor regarding the Wall of Tribute that may cut the cost in half. Michael said that, because the conduit for power is at the site, it gives the Board more time to discuss options. Matt Donald said that the Jurassic Parliament workshop was very good and thanked Michael for setting that up.
DISCUSSION ITEMS
Naming of SchoolsMichael asked the Board if they would like to discuss new names for the Primary and Intermediate schools, as they will not cover just primary level grades. The Board discussed this and said they would like to throw it out to the community and teachers for ideas only. Michael will see if the ESD 112 Communications staff can help with this.
Parliamentary Procedure: Board Rules of OrderMichael asked the Board if they would like to change some of their meeting practices, as they had recently had a workshop on Robert’s Rules of Order. The Board discussed meeting minutes and how they would like them formatted. Matt said that he liked the idea of cutting back to summarize the action. Jim Bays said that he felt the minutes should reflect the discussion that the public should know, and that the simple format doesn’t do that. The Board discussed trying a new format that highlights action taken in a bold font.
Michael asked the Board if they want to ask for seconds on votes. The Board discussed this, the process of amending motions and if members can vote on minutes if they hadn’t attended the meeting. Michael will create a document for these procedures, from this discussion. They will review this at a future meeting.
CONSENT AGENDA
Jim Bays asked to remove warrant number CP-6279 from the consent agenda, to vote on it separately. He asked Michael what CP-6283 (building commissioning) was for. Michael said that in a project like the construction of a new High School, the practice is to have an external group come in and verify the work done to make sure all of the systems work. Jim thinks this practice is stupid, but Michael said that the State reimburses the cost and it is a normal process. Tina Cayton asked about why they had to approve the check for the new truck. Michael said that, in order to reduce fraud risk, the State limits check amounts without prior board approval, so he needed prior approval to have the check for the purchase of the truck. Tina informed Michael and the Board that the District can get a number from a hotel chain to get 18% off rates. She said it can be used with the government rate and you can rack up free nights. She will email Michael the information. (See attached consent agenda.)
Matt Donald moved to approve the revised consent agenda with the CP-6279 removed.
Janice Watts yes Jim Bays yesTina Cayton yesMatt Donald yes carried
Matt moved to approve CP-6279.
Janice Watts yes Jim Bays noTina Cayton yesMatt Donald yes carried
ACTION ITEMS
Ratification of Change Orders 21, 22, & 23Michael told the Board that he had approved, within the authority granted him by board policy, these three change orders, but needed to have them ratified by the Board.
Matt Donald moved to ratify Change Orders 21, 22 and 23.
Janice Watts yesJim Bays yesTina Cayton yesMatt Donald yes carried
EXECUTIVE SESSION
President, Janice Watts, recessed the meeting into executive session at 6:12pm to discuss personnel matters under RCW 42.30.110 (1)(g), with no action to be taken upon return.
President, Janice Watts, reconvened the meeting into regular session at 6:52 pm.
ADJOURNMENT
President, Janice Watts, adjourned the meeting of the Board of Directors at 6:52 pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director