WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
December 15, 2014 5:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Jeremy Stuart, Kurtis Patterson-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Stacy Brown, Dan Uhlenkott, John Shoup, Cari Thomson and Asha Riley.
MINUTES
Jeremy Stuart moved to approve the minutes of the November 24, 2014 regular meeting.
Janice Watts yesJim Bays yesTina Cayton yesMatt Donald yesJeremy Stuart yes carried
ANNUAL BOARD REORGANIZATION
PresidentMichael Green called for nominations for Board President.
Jim Bays nominated Janice Watts for Board President. There were no other nominations.
Jeremy Stuart yes Tina Cayton yesJim Bays yesJanice Watts yes carried
Vice PresidentPresident, Janice Watts, called for nominations for Vice President.
Tina Cayton nominated Jim Bays for Vice President. There were no other nominations.
Legislative RepresentativePresident, Janice Watts, called for nominations for Legislative Representative.
Janice Watts nominated Jeremy Stuart for Legislative Representative. There were no other nominations.
WIAA RepresentativePresident, Janice Watts, called for nominations for WIAA Representative.
Jim Bays nominated Tina Cayton for WIAA Representative.
REPORTS TO THE BOARD
Student ReportKurtis Patterson said the ASB Officers toured the new WHS site last week. He said it was fun to see the progress that has been made. They were impressed by the huge gym. After his first week of wrestling competition, Kurtis was nominated for the Columbian’s athlete of the week. Students are excited and looking forward to the coming break.
Other ReportsJim Bays shared that in prior school moves, parent volunteers had been actively used to move classroom furniture and supplies. He thought that it might be useful to let parents volunteer to help with the upcoming moves, when we reconfigure schools. He thought it might be good for the community. Michael said that it could be a challenge, as it is going to be difficult to stage the moves, but that we could certainly consider this as a great option.
SUPERINTENDENT REPORT
Michael Green reported that Jim Youman, a former High School teacher, passed away Friday. His memorial will be at 1pm on January 10th at the High School.
Work at the new site is moving along quickly. Staff is looking forward to the winter break. All District offices will be closed from December 24-January 4, except for December 31st, when Stacy Brown will be available for a small window of time, so that people can pick up their paychecks.
Michael said that they have looked at different models for transportation for next year. Shannon Barnett found that a 2-tiered model can save the District money. The biggest challenge is that a lot of families have nearly door-to-door service at this time, and may continue to expect that service. These families may have to have students walk a ½ block or 2. It looks promising. As he gets more detail about the model, he’ll bring information back to the Board.
SPECIAL PRESENTATION
2013-2014 Year-End Financial ReviewStacy Brown gave the Board a presentation about the 2013-2014 year-end financial review. Her report and presentation are available on the District website under this meeting’s agenda. http://www.woodlandschools.org/node/3790
*Matt Donald entered the meeting at 5:33pm.
CORRESPONDENCE
None.
CITIZENS REQUESTS
BOARD REPORTS & REQUESTS
DISCUSSION ITEMS
Board Retreat PlanningLast year the Board held their retreat on MLK Day. Other years, they’ve been held in the summer. Michael asked the Board what their preference would be for this year. The Board chose to hold their retreat on February 16th, Presidents’ Day, at the Meriwether Community Clubhouse, if it is available. Matt Donald will make arrangements for use of the clubhouse. They will plan their agenda in January.
Scheduling Board Tour(s) of New WHSMichael will give the Board a tour of the new WHS on Monday, January 5th at 7:30am. The Board will meet in the parking area on site.
CONSENT AGENDA
See attached consent agenda. Michael told the Board that the consent agenda has been made visible to public on the website by Steve Rippl.
Tina Cayton moved to approve the consent agenda.
Jeremy Stuart yesMatt Donald yesTina Cayton yesJim Bays yesJanice Watts yes carried
ACTION ITEMS
New Woodland High School Change Order #16Michael went over the summary of the change order with the Board. This included a couple of code required changes that were expensive, but needed to be made.
Jim Bays moved to approve Change Order #16 as presented.
Second Reading and Approval of Revision to Policy No. 6000-Program Planning, Budget Preparation, Adoption and Implementation
Tina Cayton moved to approve the revision to Policy No. 6000-Program Planning, Budget Preparation, Adoption and Implementation.
Second Reading and Approval of Revision to Policy No. 5240-Evaluation of Staff
Tina Cayton moved to approve the revision to Policy No. 5240-Evaluation of Staff.
Approval of Cowlitz-Wahkiakum Career Development Consortium-MOAThis agreement renewal will help career and technical students earn college equivalent credit for courses taken as part of their education program in our District.
Jeremy Stuart moved to approve the Cowlitz-Wahkiakum Career Development Consortium Memorandum of Agreement.
Approval of Surplus and Authorization for a Surplus SaleBuildings are gathering surplus items that will be moved to a warehouse in February for a surplus sale. The Board reviewed the surplus list.
Matt Donald moved to approve the surplus list and to authorize the sale or disposal of items on the surplus list.
BOARD MEMBER RECOGNITION
WSSDA sent a certificate for Jim Bays, who has served 41 years on the Woodland School Board. Michael said they usually recognize members in increments of decades, but they did not send his certificate last year. He said that Jim’s recognition is very unique. The Board thanked Jim for his years of service.
EXECUTIVE SESSION
President, Janice Watts, recessed the meeting into executive session at 6:04pm to discuss matters allowed under RCW 42.30.110(1)(g), with no action to be taken upon return.
President, Janice Watts, reconvened the meeting into regular session at 6:40 pm.
ADDITIONAL ACTION ITEM
Skanska Pay Application #12An item was left off the consent agenda. Stacy Brown said that she was hoping for approval of the item for payment before January.
Matt Donald moved to approve the Skanska pay application #12 in the amount of $2,005,0747.15.
ADJOURNMENT
President, Janice Watts, adjourned the meeting of the Board of Directors at 6:41pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director