WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
December 3, 2012 6:00PM Special Meeting-District Meeting Room
MEMBERS PRESENT
Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Jeremy Stuart, Tayler Summers-Student Representative, Michael Green-Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Doug Nichols, Chris Lilley, Darrin Filand, John Shoup, Asha Riley, Paul Cline, Dan Uhlenkott, Jerry Houston, Noel Johnson, Deb Kernen, Casey Coleman, Todd Dinehart, Stacy Brown.
MINUTES
Tina Cayton moved to approve the November 26, 2012 regular meeting minutes.
Jeremy Stuart yesTina Cayton yesJanice Watts yes carried
Janice Watts moved to approve the November 29, 2012 special meeting minutes.
Bill Woodard yes Janice Watts yesJim Bays yes carried
ANNUAL BOARD REORGANIZATION
Jim Bays turned the meeting over to Michael Green, who called for nominations for President of the Board.
Bill Woodard nominated Jim Bays for Board President. There were no other nominations.
Jeremy Stuart yes Tina Cayton yes Bill Woodard yes Janice Watts yes carried
Board Secretary Michael Green returned the meeting to President, Jim Bays who called for nominations for Vice President.
Tina Cayton nominated Janice Watts for Vice President. There were no other nominations.
Jeremy Stuart yes Tina Cayton yes Bill Woodard yes Janice Watts yes Jim Bays yes carried
President, Jim Bays, called for nominations for Legislative Representative.
Bill Woodard moved to table the nominations for Legislative Representative to another meeting.
Jeremy Stuart yes
Tina Cayton yes Bill Woodard yesJanice Watts yes carried
President, Jim Bays, called for nominations for WIAA Representative.
Bill Woodard nominated Tina Cayton for WIAA Representative. There were no other nominations.
Jeremy Stuart yesTina Cayton yesBill Woodard yesJanice Watts yes carried
CONSENT AGENDA
The Board reviewed the consent agenda.
Bill Woodard moved to approve the consent agenda as presented.
SPECIAL PRESENTATION
Chris Lilley and Darrin Filand, from McGranahan Architects, presented the WHS Schematic Design. The Board discussed the schematics. Michael Green said that the Design Committee met last Thursday and reviewed the schematics. The Design Committee recommended that the Board consider approving the WHS Schematic Design package. There are still some documents to be delivered, but Michael said that he would see these on Friday morning when they meet again.
ACTION ITEM
Approval of New WHS Schematic Design
Bill Woodard moved to authorize Michael Green to sign off on the WHS Schematic Design package.
DISCUSSION ITEM
Presentation of 2011-2012 Year-End Financial StatementsStacy Brown presented the 2011-2012 Year-End Financial Statements. The Board discussed the report, which is for the fiscal year that ended in August, 2012. Stacy said that the District managed to increase the fund balance during that time, due mostly to an increase in enrollment over estimated budget.
Resolution No. 2567-KWRL Transportation Building Remodel Financing PlanThe KWRL Boards met and agreed to move forward with a request to the State for funding for a KWRL remodel and expansion. The State requires a financing plan for the remodel.
Jeremy Stuart moved to adopt Resolution No. 2567-KWRL Transportation Building Remodel Financing Plan, as presented.
Janice Watts yes Bill Woodard yes Tina Cayton yes Jeremy Stuart yes carried
Bill Woodard said that the KWRL Boards agreed to provide a gated area for Ridgefield buses and a remodel of the KWRL garage to the south of the building. It will not need to expand into the softball field as previously discussed; at least, not initially.
*There will be a special Board meeting on December 31st at 8am, for consent agenda approval only.
ADJOURNMENT
President, Jim Bays, adjourned the meeting of the Board of Directors at 8:10pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director