Date: November 17, 2010
To: Michael Green, SuperintendentSubject: October Financial/Enrollment ReportFrom: Stacy Brown, Director of Business Services
Normally during the meeting I would have the September and October monthly cash flow statements for the general fund and budget status reports for all funds. As the auditor is here earlier this year, I have not had the chance to complete the monthly closeout for September and October. I will have these reports for you in December. I will also include projected revenues and expenditures beginning with the November financial information at this meeting. This gives you something to look forward to for next month.
Now, for this meeting, I will be presenting the Financial Statements for the year ended August 31, 2010. I have attached the presentation documents, which include cover sheet, Summary of All Funds, Financial Highlights, Final Sources/Uses and Final Ending Fund Balance, Fund Balance History, Comparison of Actual Revenues to Prior Year, Summary Comparison of Actual Expenditures to Prior Year and Expenditure Comparison to Prior Year, by Program. I have also attached a portion of the official F-196 report, which includes the Certification Page, Balance Sheet for the Governmental Funds, Statement of Revenue, Expenditures and Changes in Fund Balance for the Governmental Funds, Statement of Fiduciary Net Assets for the Trust Fund, Statement of Changes in Fiduciary Net Assets for the Trust Fund, Schedule of Long-Term Debt, Report of Revenue and Other Financing Sources and the Program/Activity/Object Expenditure Report. Please review the attached and prepare your questions for the board meeting.
The enrollment spreadsheets are also attached, with summaries by headcount for September through November and a comparison of budgeted FTE to actual average FTE. The District enrollment is up 3 students and just over 3.00 FTE from October, putting the average FTE at 62.07 greater than budget. The November count was 71.5 FTE greater than budget. I will continue to keep you apprised each month and will let you know how this affects the district projections starting with November financial data in December.
Please let me know if you have any questions.