WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
September 28, 2009 7:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Steve Madsen, Chelsey Rohm-Student Representative, Craig Downs-Secretary, and Tegan Steen-Recording Secretary
*Michael Green joined the meeting by phone.
OTHERS PRESENT
Patricia Stepp, Mariah Reese, Stacy Brown and Deb Kernen.
MINUTES
Bill Woodard moved to approve the minutes of the September 14, 2009 regular meeting.
Steve Madsen yes Tina Cayton yes Bill Woodard yes Janice Watts yes carried
STUDENT REPRESENTATIVE REPORT
Chelsey Rohm reported that the school year had begun and that the ASB had met and will be approving a Christian Club. She said that the Homecoming court consisted of Lexie Brentin-Queen, Taylor Biddix, Ashley Goldenstein, Ashley Snead and Corteney Hasart.
OPERATIONS REPORTS
The Board discussed the Financial/Enrollment Report. Stacy said that the State Apportionment that the State gives the District in August actually is received in January. Steve Madsen asked about the I-728 money and how the stimulus money that the government gave the District has worked. She said that there was much misunderstanding from the State about how the money was to be used and handled. She is going to SeaTac with Deb Kernen to learn more about how to handle the stimulus money. Michael Green, who attended the meeting by phone, said that he read that the State released information that the budget needed to be cut $1 billion more and that they anticipate additional cuts. He said that the legislature may hold a special session this fall and it may affect our levy equalization dollars.
SUPERINTENDENT REPORT
None.
CORRESPONDENCE
Jim Bays read a Thank You letter for Fibre Federal Credit Union for their generous donation of school supplies.
CITIZENS REQUESTS
Mariah Reese invited Board members to attend the movie night this Friday at Yale.
BOARD REPORTS AND REQUEST
Bill Woodard said that he had gone to the Intermediate School and staff morale was high. He said that 6th grade teachers expressed some concern about time working on science with the change in reading and math blocks. Michael said the time increase for the math blocks was in response to the needs of students for math help. Deb Kernen said that the schedule change has no pull-out time of any sort for extra help in science and social studies.
Tina Cayton asked who decides who get the concessions money at games. She was asked three times at the last game, why the money doesn't come back to the schools and students. Stacy, Craig and Michael said that the concessions used to go just to wrestling, but now they are trying to let other groups handle it if they are interested. Michael said that Club O was working the concessions last Friday. Jim Bays suggested Tina to talk with Dan Uhlenkott who might have more accurate information. Steve Madsen asked how it would be resolved if multiple groups wanted to work concessions. Craig said priority would go to ASB and students. Steve wanted the minutes to reflect that.
DISCUSSION ITEMS
State of KWRL Upcoming Meeting The Board discussed who would be attending the State of KWRL upcoming meeting on October 29th. Bill Woodard, Jim Bays, Janice Watts and Steve Madsen said they would tentatively be able to go. They understood that only two members would be attending. They will decide as the meeting gets closer and they check their schedules. They thought that the KWRL land acquisition information would be interesting.
Policy No. 4260-Use of School Facilities The Board discussed the policy and fee schedule. They said that they would like to strike out the phrase "where admission and a collection of any kind is taken" from the Level 3 section on page two. The Board said that they did not want a Level 2 application fee for Woodland residents; the turnkey should be strictly enforced and paid ahead of time; they want no refundable security /damage deposit at Level 2; they would like to differentiate between in-District and out-of-District individuals in Level 2; they want to keep the kitchen fees and have applicants pay for kitchen staff; and add that the Superintendent may apply a different fee for uses not covered under these scenarios-and leave it to the Superintendent's discretion. Steve Madsen wanted community groups (i.e. Chamber) to be charged under Level 2. He didn't want the community to feel that we under-value the facilities. Other Board members did not feel the same way.
ACTION ITEMS
Consent Agenda Janice Watts moved to approve the consent agenda as presented.
Policy No. 6212-Purchase Cards Jim Bays said that he would like to see the Procedure No. 6212 when it's completed.
Bill Woodard moved to approve the revision to Policy No. 6212 as amended.
Steve Madsen yes Tina Cayton yes Bill Woodard yes Janice Watts yes carried Resolution No. 2530-Procurement Cards Janice Watts moved to approve Resolution No. 2530-Procurement Cards. Steve Madsen yes Tina Cayton yes Bill Woodard yes Janice Watts yes carried Fir Grove Cooperative Agreement
Bill Woodard moved to approve the Fir Grove Cooperative Agreement.
Policy No. 3422-Student Sports-Concussion and Head Injuries Tina Cayton moved to adopt Policy No. 3422-Student Sports-Concussion and Head Injuries.
Policy No. 2151-Interscholastic Activities Bill Woodard moved to approve the revision to Policy No. 2151-Interscholastic Activities.
ADJOURNMENT
Board President, Jim Bays, adjourned the meeting of the Board of Directors at 8:18pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director