To: Michael Green, Superintendent
From: Stacy Brown, Director of Business Services
Subject: July Financial Report/September Enrollment Report
Date: September 25, 2023
I have the July Budget Status reports somewhat ready (attached). Due to the migration to Skyward Qmlative, I am still not able to import the InTouch (local) receipts (revenues). The General Fund revenues should be almost $33,000 greater than shown on the report and the ASB revenues should be $320 less than shown on the report. I am trying to learn as much as possible in the new system, but I still have to prioritize the items that must be done, such as payroll and the final S-275 reporting, which is due to the state by 9/30. I don’t want to put it off until the last minute in case I have some system issues that I would not have had in the old system. September payroll always takes a lot of time to get ready and I have also been involved in KWRL negotiations which has taken up more of my time.
The July 31 actual GF fund balance is showing $3,714,109. I am in the process of updating August month-end information and working on the year-end financial statements and reconciliations, and I am still projecting a loss of approximately $400,000. The year-end report (which includes August) will be presented in November.
I have attached the enrollment reports for September. Deena has been enrolling students like crazy, but we also have lost quite a few students and the September FTE count is 37.99 below budget, but the special education numbers are 14 greater than budget. We are working to get the FTE correct for the WHS and TEAM co-enrolled students. I ran an enrollment report today and the FTE has increased from 2,270.01 to 2,287.50 and Deena said she is still working on new enrollments. Looking at the FTE review, it looks like the difference between the budget and actual includes (6.72) at K-4, 6.82 at 5-8, and (38.09) at 9-12. As the TEAM High enrollments increase, we should get much closer to budget.
Please let me know if you have any questions!