WOODLAND SCHOOL DISTRICT NO. 404 DIRECTOR'S MEETING MINUTES
August 27, 2012 6:00PM Regular Meeting-District Meeting Room
MEMBERS PRESENT
Jim Bays, Janice Watts, Bill Woodard, Michael Green-Secretary and Tegan Steen-Recording Secretary
OTHERS PRESENT
Stacy Brown
BOARD MEMBER ABSENCE
Janice Watts moved to approve Tina Cayton's and Jeremy Stuart's absences from the meeting.
Jim Bays yesBill Woodard yesJanice Watts yes carried
MINUTES
Bill Woodard moved to approve the August 13, 2012 Special Meeting (Board Retreat) minutes.
REPORTS TO THE BOARD
Michael Green said that Holly Royle and Shari Conditt will be guiding 12 staff members through their National Board process. Bill Woodard and Jim Bays asked for the email addresses of participants so that they can email them.
Mr. Green said that we are expecting a larger Kindergarten class than anticipated. It may be necessary to add another Kindergarten section. He said that Woodland
Intermediate has had many new enrollees as well. An Intermediate SchoolTeacher position has been posted so that we have a pool of candidates should the increase at WIS require a last minute hire.
Michael said that capital projects are moving forward. Bill asked what the heaviest thing that Michael had to deal with this week was. Michael said he has been working to catch up on construction work and getting time with staff.
CORRESPONDENCE
The Board sent a thank you letter to Jim Imhoff, who generously donated another $26,000 to the Carol Imhoff Memorial Scholarship.
CITIZENS REQUESTS
None.
BOARD REPORTS AND REQUESTS
Jim Bays saw an article in the Columbian about Vancouver schools starting a special group of Kindergarten students a month early, in order to get them acclimated to Kindergarten.
DISCUSSION
Report to Board on Bond SaleMichael reported that the Bond Sale went extremely well. The District was involved in a competitive bid on the bonds, as advised by our financial advisor. Choosing to go with the competitive choice of sale saved the taxpayers millions of dollars. Other districts that went with the negotiated bid process, did not do as well. Also, delaying the sale of the bonds one week, as advised, saved taxpayers money.
PUBLIC HEARING
Public Hearing on Extension of Capital Projects Fund
Jim Bays recessed the meeting for a public hearing on the 2011-2012 ASB Fund Extension at 6:24pm. The hearing for this closed at 6:25pm.
Jim Bays opened the hearing for the 2012-2013 Budget at 6:25pm. This was the same Budget that the Board discussed at their workshop on July 23, 2012. The Board discussed the information. The hearing closed at 6:30pm.
The meeting reconvened at 6:30pm.
CONSENT AGENDA
Janice Watts moved to approve the consent agenda as presented.
ACTION ITEMS
Resolution No. 2564-Regarding Extension of the ASB Budget
Janice Watts moved to approve Resolution No. 2564-ASB Fund Budget Extension.
Resolution No. 2565- 2012-2013 Budget (F-195)
Bill Woodard moved to approve Resolution No. 2565- 2012-2013 Budget.
Approval of Contract with McGranahan ArchitectsThe Board discussed the McGranahan Architects contract. Michael said that this contract has been thoroughly reviewed by Doug Nichols and LeAnne Bremer, and that the Board should feel confident that this contract was well negotiated.
Janice Watts moved to approve the McGranahan Architects contract.
Approval of Agreement with Progress CenterThis is the annual renewal of this agreement for services to children with disabilities aged birth to 3 years.
Bill Woodard moved to approve the Agreement with the Progress Center.
Approval of Interlocal Agreement with Fir Grove School (Vancouver Public Schools)This is the annual renewal of the agreement for services for severely emotionally disabled students.
Janice Watts moved to approve the Agreement with Fir Grove School.
Resolution No. 2566-WHS ASB Revolving Fund IncreaseStacy Brown said that this increase to the ASB fund will allow the High School to have adequate cashbox money for ASB events.
Bill Woodard moved to approve Resolution No. 2566-WHS ASB Revolving Fund Increase.
ADJOURNMENT
President, Jim Bays, adjourned the meeting of the Board of Directors at 6:46pm.
ATTEST:
_______________________________ Secretary to the Board
WOODLAND SCHOOL DISTRICT #404 BOARD OF DIRECTORS
____________________________________ President
____________________________________ Director