December 21, 2009 Regular Meeting Minutes

 WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

December 21, 2009 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Steve Madsen, Michael Green-Secretary, and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Lori Williams, Doug Nichols, Cari Thomson, John Shoup, Craig Downs and Stacy Brown.

ABSENCE APPROVAL

 

Janice Watts moved to approve Tina Cayton's absence from the meeting.

Steve Madsen  yes
Bill Woodard  yes
Janice Watts  yes  carried

MINUTES

 

Steve Madsen moved to approve the minutes of the November 23, 2009 regular meeting.

Janice Watts  yes
Bill Woodard  yes
Steve Madsen  yes  carried

OATHS OF OFFICE

 

Jim Bays turned the meeting over to Superintendent Green to administer the oaths of office to Bill Woodard and Steve Madsen who have been elected by voters for a continuing term from November 2009-2013.

ANNUAL RE-ORGANIZATION

 

Mr. Green called for nominations for Board President.

Bill Woodard nominated Jim Bays for Board President. There were no further nominations.

Steve Madsen  yes
Bill Woodard  yes
Janice Watts  yes
Jim Bays abstained   carried

Jim Bays called for nominations for Vice President.

Janice Watts nominated Bill Woodard for Vice President.  There were no further nominations.

Steve Madsen  yes
Bill Woodard   yes
Janice Watts  yes  carried

Jim Bays called for nomination for the WIAA representative.

Janice Watts nominated Bill Woodard for WIAA representative.  There were no further nominations.

Steve Madsen  yes
Bill Woodard  yes
Janice Watts  yes  carried

STUDENT REPRESENTATIVE REPORT

 

None.

SCHOOL REPORTS

 

Janice Watts asked Cari Thomson how many coats and blankets they collected for the CAP Foundation blanket and coat drive. Cari said they collected 632 items.

FINANCIAL REPORT

 

There were no questions about the financial/enrollment report.

SUPERINTENDENT
REPORT

 

 

Mr. Green said that the schools were busy the last couple of weeks with concerts and plays. Everyone is ready for a break.  Mariah Reese had asked for help with the speeding issue up at Yale school.  Michael is waiting to hear back from the highway specialist to discuss the process of getting something done.  After the rejecting the roundabout study for Dike Road, the City Council voted to approve a study 6 to 1.

CORRESPONDENCE

 

None.

CITIZENS
REQUESTS

 

None.

BOARD REPORTS
AND REQUEST

 

Steve Madsen said that he was invited and attended the Yale Christmas program. He said it was cute and interesting.

DISCUSSION ITEMS

 

ESD 112 Pre-Bond Proposal
Lori Williams and Doug Nichols were available to discuss the ESD 112 Pre-Bond Proposal with the Board. They offered to perform pre-bond planning, construction management, community engagement, and communications support for the district on a deferred compensation basis. The consensus of the Board was to fund the site selection process and continue as we are doing. In the spring the proposal could be more tightly defined and the proposal could come back to the Board.

State Budget Outlook and Forecast
Michael told the Board that the estimated impact of the Governors budget could be about $923,000 below current funding levels.  He asked the Board to consider meeting with legislators to discuss the impacts of this budget on our schools.  Mr. Green will create details of the platform for lobbying, which the Board must adopt. The Board must approve a legislative policy statement. The Board said they have an obligation to do this. Michael also asked for direction about the process and timeline for budget reductions. The Board agreed to use a similar process that was used last year.

ACTION
ITEMS

 

Consent Agenda
The Board discussed the consent agenda.

Bill Woodard moved to approve the consent agenda as presented.

Steve Madsen  yes
Bill Woodard  yes
Janice Watts yes  carried

Inter-local Agreement Between DSHS Children's Services and Woodland Public Schools
Statute requires that DSHS and Schools collaborate on the provision of services to foster children.

Bill Woodard moved to approve the Inter-local Agreement with DSHS Children's Services and Woodland Public Schools.

Steve Madsen  yes
Bill Woodard  yes
Janice Watts  yes  carried

The Board discussed if Woodland School District has a policy that protects students from parental disputes when a parent wants to take a student.  Michael said that we ask parents to be sure to have a protection order or pick up the student themselves. Bus drivers can't let a student off the bus until they are dropped at their bus stop. A principal can write a note to take the students off the bus when they are still at the school.

Policy No. 2255-Alternative Learning Experience Programs
This policy is unchanged from the last reading.  Mr. Green said that he and Craig Downs decided to create a more comprehensive plan for the online program that Craig Downs had spoken to the Board about at the last meeting.

Janice Watts moved to approve Policy No. 2255-Alternative Learning Experience Programs.

Steve Madsen  yes
Bill Woodard  yes
Janice Watts  yes  carried

EXECUTIVE SESSION

 

Board President, Jim Bays, recessed the meeting into executive session at 8:37pm to property with no action to be taken upon return.

Board President, Jim Bays, reconvened the meeting into regular session at 9:01pm.

ADJOURNMENT

 

Board President, Jim Bays, adjourned the meeting of the Board of Directors at 9:01pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director