Date: October 22, 2009
To: Michael Green, Superintendent
Subject: September Operation Report - Business Services
From: Stacy Brown, Director of Business Services
I wanted to let you know that I have not completed the September monthly close and won't be able to run reports for September 09 until after I complete the year-end financial statement close. It looks like we will close the year with a healthy increase to our fund balance. I will be completing the financial statements early next week. I will present the Year-End Financial Statements for 08-09, as well as the September and October financial reports during the second November board meeting. I will include projected revenues and expenditures beginning in November 2009.
I have been busier than usual this year due to a couple of extra tasks that I fall under my responsibility. We have a 5-year Food Service program review this year and I have prepared a binder of information that I have sent off to OSPI from the 3rd week of September. OSPI plans to be on-site May 18-20, 2010 to complete the rest of their review. I also got notification from the State Auditor's Office that Woodland School District has been selected as part of the statewide enrollment audit for 08-09. They are requesting some information from September 2008 that I need to get ready and send off to them by October 30, 2009. I haven't heard from the State Auditor's Office yet on our regular audit, but I expect to hear from them soon. The usually show up the end of February or the beginning of March. I am also working on getting some information together on the prior levy and the cost to maintain what the prior years' levy provided.
WCC and YCC are off to a good start. I will get you some enrollment numbers from September and October in November.
The enrollment spreadsheets are attached, with summaries by headcount for September and October and a comparison of budgeted FTE to actual average FTE. Good news in October, as you can see, we are up 10 heads, and up about 9.5 FTE from September to October, putting the average FTE at 7.55 above budget (October was 11.83 above budget) . I will continue to keep you apprised each month and will let you know how this affects the district projections starting in November.
Please let me know if you have any questions.