September 28, 2009 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

September 28, 2009 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Steve Madsen, Chelsey Rohm-Student Representative, Craig Downs-Secretary, and Tegan Steen-Recording Secretary

*Michael Green joined the meeting by phone.

OTHERS
PRESENT

 

Patricia Stepp, Mariah Reese, Stacy Brown and Deb Kernen.


MINUTES

 

Bill Woodard moved to approve the minutes of the September 14, 2009 regular meeting.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

STUDENT REPRESENTATIVE REPORT

 

Chelsey Rohm reported that the school year had begun and that the ASB had met and will be approving a Christian Club. She said that the Homecoming court consisted of Lexie Brentin-Queen, Taylor Biddix, Ashley Goldenstein, Ashley Snead and Corteney Hasart.

OPERATIONS REPORTS

 

The Board discussed the Financial/Enrollment Report. Stacy said that the State Apportionment that the State gives the District in August actually is received in January. Steve Madsen asked about the I-728 money and how the stimulus money that the government gave the District has worked. She said that there was much misunderstanding from the State about how the money was to be used and handled. She is going to SeaTac with Deb Kernen to learn more about how to handle the stimulus money. Michael Green, who attended the meeting by phone, said that he read that the State released information that the budget needed to be cut $1 billion more and that they anticipate additional cuts. He said that the legislature may hold a special session this fall and it may affect our levy equalization dollars.

SUPERINTENDENT
REPORT

 

None.

CORRESPONDENCE

 

Jim Bays read a Thank You letter for Fibre Federal Credit Union for their generous donation of school supplies.

CITIZENS
REQUESTS

 

Mariah Reese invited Board members to attend the movie night this Friday at Yale.

 

BOARD REPORTS
AND REQUEST

 

Bill Woodard said that he had gone to the Intermediate School and staff morale was high. He said that 6th grade teachers expressed some concern about time working on science with the change in reading and math blocks. Michael said the time increase for the math blocks was in response to the needs of students for math help. Deb Kernen said that the schedule change has no pull-out time of any sort for extra help in science and social studies.

Tina Cayton asked who decides who get the concessions money at games. She was asked three times at the last game, why the money doesn't come back to the schools and students. Stacy, Craig and Michael said that the concessions used to go just to wrestling, but now they are trying to let other groups handle it if they are interested. Michael said that Club O was working the concessions last Friday. Jim Bays suggested Tina to talk with Dan Uhlenkott who might have more accurate information. Steve Madsen asked how it would be resolved if multiple groups wanted to work concessions. Craig said priority would go to ASB and students. Steve wanted the minutes to reflect that.

DISCUSSION
ITEMS

 

State of KWRL Upcoming Meeting
The Board discussed who would be attending the State of KWRL upcoming meeting on October 29th. Bill Woodard, Jim Bays, Janice Watts and Steve Madsen said they would tentatively be able to go. They understood that only two members would be attending. They will decide as the meeting gets closer and they check their schedules. They thought that the KWRL land acquisition information would be interesting.

Policy No. 4260-Use of School Facilities
The Board discussed the policy and fee schedule. They said that they would like to strike out the phrase "where admission and a collection of any kind is taken" from the Level 3 section on page two. The Board said that they did not want a Level 2 application fee for Woodland residents; the turnkey should be strictly enforced and paid ahead of time; they want no refundable security /damage deposit at Level 2; they would like to differentiate between in-District and out-of-District individuals in Level 2; they want to keep the kitchen fees and have applicants pay for kitchen staff; and add that the Superintendent may apply a different fee for uses not covered under these scenarios-and leave it to the Superintendent's discretion. Steve Madsen wanted community groups (i.e. Chamber) to be charged under Level 2. He didn't want the community to feel that we under-value the facilities. Other Board members did not feel the same way.

 

 

ACTION
ITEMS

 

Consent Agenda

Janice Watts moved to approve the consent agenda as presented.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

Policy No. 6212-Purchase Cards
Jim Bays said that he would like to see the Procedure No. 6212 when it's completed.

Bill Woodard moved to approve the revision to Policy No. 6212 as amended.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

Resolution No. 2530-Procurement Cards

Janice Watts moved to approve Resolution No. 2530-Procurement Cards.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

Fir Grove Cooperative Agreement

Bill Woodard moved to approve the Fir Grove Cooperative Agreement.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

Policy No. 3422-Student Sports-Concussion and Head Injuries

Tina Cayton moved to adopt Policy No. 3422-Student Sports-Concussion and Head Injuries.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

Policy No. 2151-Interscholastic Activities

Bill Woodard moved to approve the revision to Policy No. 2151-Interscholastic Activities.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

ADJOURNMENT

 

Board President, Jim Bays, adjourned the meeting of the Board of Directors at 8:18pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director