July 13, 2009 Regular Meeting Minutes

 

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

July 13, 2009 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Bill Woodard, Tina Cayton, Steve Madsen, Michael Green-Secretary, and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Patricia Stepp, Lesley Miller, Leila Summers, Craig Downs and Stacy Brown.
 

MINUTES

 

Bill Woodard moved to approve the minutes of the June22, 2009 regular meeting.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes  carried

 

STUDENT REPRESENTATIVE REPORT

 

None.


SUPERINTENDENT
REPORT


 

Mr. Green said that there is a joint meeting with Woodland City Council, the Port of Woodland and Woodland School Board on Wednesday, July 15th at the Port office at 6pm. He will be unable to attend.

Michael said that he has been working on options for the wetlands issues on the Dike Rd. property and will have some information available at the Board retreat. He offered a psychologist position to Joe Crawford today and which will be on the next consent agenda. Michael will email the Board information about the Drug Coalition's meeting tomorrow night.

CORRESPONDENCE

 

None.

 

 

 

CITIZENS
REQUESTS

 

None.

BOARD REPORTS
AND REQUEST

 

Steve Madsen asked about WCC enrollment numbers. He's noticed that, when he brings his daughter in, there isn't been a lot of children at WCC.  He would like to see the numbers during the summer to see what the difference in enrollment activity is like between summer and during the school year.

 

 

 

 

DISCUSSION
ITEMS

 

Timelines for Bond and Levy Elections

Michael gave the Board memos with M&O levy and Bond election date recommendations that included key dates for preparation activities.  He recommended February, 2010 for the M&O Levy and April, 2010 for the Bond election.  The Board discussed it and agreed to the February, 2010 date for the M&O Levy, but after much discussion, agreed that they would like to wait to hold a Bond election until fall of 2010 or later. They would like to review data on elections and continue regulatory work on the Dike Rd. property.  They will continue to work on grade configuration and site information, also.

 

"We are Woodland" Planning

The Board discussed the flyer and survey that Michael, Jim Bays and Eric Jacobson worked on for the "We are Woodland" event, Friday, July 17th at Hoffman Park.  Michael will make some adjustments to the information, based on the Board's input and have the flyers and surveys ready for Friday. The setup begins at 4:30pm and the event runs from 5-9pm.

 

2009-2010 Budget Workshop

The Board discussed the 2009-2010 Budget with Stacy Brown.  She said that the budget work that the Board did this spring helped her with developing the budget information.  Stacy covered the highlights in the budget with the Board.  She said that she plans for the worse case and hopes for more enrollment.  As the District is still in negotiations with WEA, there are still some unknown figures.  Stacy is recommending this budget approval on July 27th.

 

ACTION
ITEMS

 

Consent Agenda

Bill Woodard moved to approve the consent agenda as presented.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes 
Janice Watts  yes  carried

Policy No. 6883-Closure of School Facilities for Instructional Purposes
This is the second reading of this policy. There was one edit that was corrected from the first reading and Michael recommends approval.

Tina Cayton moved to approve Policy No. 6883-Closure of School Facilities for Instructional Purposes.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes 
Janice Watts  yes  carried

 

 



Grant Approvals
The Board reviewed the 2009-2010 federal and state grants.

Janice Watts moved to approve the 2009-2010 federal and state grants.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes 
Janice Watts  yes  carried

EXECUTIVE SESSION

 

Board President, Jim Bays, recessed the meeting into executive session at 8:47pm to discuss negotiations with no action to be taken upon return.

Board President, Jim Bays, reconvened the meeting into regular session at 9:04pm.

ADJOURNMENT

 

Board President, Jim Bays, adjourned the meeting of the Board of Directors at 9:04pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director