June 8, 2009 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

June 8, 2009 7:00PM
Regular Meeting-WMS/WHS Commons

MEMBERS
PRESENT

 

Jim Bays, Bill Woodard, Janice Watts, Tina Cayton, Steve Madsen, Chelsey Rohm-Student Representative, Michael Green-Secretary, and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

See attached list.
 

SPECIAL PRESENTATION

 

The Board recognized Chelsey Rohm for her year of service as the Student Representative on the Board. Her name was added to the plaque that hangs in the High School. Chelsey will be next year's Student Representative, also.  Jim Bays said the Board appreciates the work she's done.  Mr. Green said that it is valuable to have a student perspective. He understands that it is a big time commitment and thanked Chelsey.

MINUTES

 

Janice Watts moved to approve the minutes of the May 26, 2009 regular meeting.

Steve Madsen  yes
Tina Cayton  yes
Janice Watts  yes  carried



SCHOOL REPORTS

 

The Board discussed the school reports. Michael said that the Title 1 Parent Plans would also be an action item, as the requirements have changed.  Bill Woodard asked John Shoup how many students would not be walking at graduation this year. John said that so far, all of them will be walking. He has 3 students that are "teetering". 

SUPERINTENDENT
REPORT


 

Michael said that he appreciates input on corrections to the website.  He asked the Board to update their profiles and gave them a copy of their current profiles. The WMS report from Cari talked about ArtFest which had a lot of participation.  Melanie Anderson volunteers to run ArtFest every year.  He will have a thank you letter from the Board available for signatures at their next meeting.  Michael said that the F203 was posted last week. He said it looks like the District made good budget reductions decisions and made reductions in slight excess of what will be needed.  

He said that districts usually cut more as a safety measure until they know the budget numbers. He hopes that we'll soon have a clear picture of the State's budget and maybe we could be able to restore some of the staff or programs that were reduced.  This is the final week for seniors and Bill Woodard will be representing the Board at the TEAM High graduation and handing out the diplomas.  Mr. Green told the Board about a Clark County Skills Center satellite site proposal being developed for Cowlitz County school districts.

CORRESPONDENCE

 

Mr. Green received three letters from ESD 112 about rates.  The Unemployment Insurance rate will not go up despite the increase in claims. The Property & Casualty Insurance will not change except for KWRL, which will increase dramatically because it will now include replacement value; and Workman's Comp. is going up as injuries have increased.  Jim Bays asked if our own Special Education busing is set for next year. Michael said that KWRL will provide its own Special Education busing next year for intra-district and intra-coop students

 

 

 

CITIZENS
REQUESTS

 

None.

BOARD REPORTS
AND REQUEST

 

Steve Madsen said that he participated in a Vancouver Watershed event for K-12.  He spent the day with students and monitored focus groups and presentations. He said even students in grades K-1 had relevant information to add to the analysis.  Steve said there were hundreds of Vancouver students who participated. He wondered if WIS students had attended. Chris Wiseman said his students had not participated in that event.

 

 

 

DISCUSSION
ITEMS

 

August Board Meeting Schedule

The Board agreed to cancel the August 10th board meeting if there is no pressing business at that time.

Board Retreat Planning

The Board agreed to hold a retreat this summer and to try for an August 26th date.  Steve Madsen said he would like to discuss the bond issue.  Michael and Jim will work on and agenda, but Jim asked Board members to email items that they wish to discuss.

Budget Reduction Implementation Update

Michael Green and Administrators worked on the details of how the reductions will affect the operations in the District.  He showed the Board the recommendations for the Athletic Program, Custodial & Maintenance, the Hi-C Restructuring and the WCC/YCC program. Tina Cayton said that the Beaver Boosters were interested in helping with the WCE youth camps and WCE youth basketball.

Policy No. 2410-High School Graduation Requirements-First Reading

The Board discussed the new recommended high school graduation requirements.  Changes in the State law have increased math requirements by 1 credit.  This policy will return to the Board on the next agenda for approval.

Policy No. 6383-Closure of Facilities-First Reading

Michael said that during the last few months of budget reduction discussions, a citizen wrote to the Board and said that the District did not have a policy regarding closing a school facility. Policy No. 6383 is for closure of facilities. The Board discussed this WSSDA recommended policy. Steve Madsen said that he thinks this policy should not include detailed circumstances, and it should only include what is provided by the RCW.  He and Michael will review the policy and make recommendations for it. Michael will have the District's attorney review it once the changes are made. It will return to Board on the next agenda for another review.

 

ACTION
ITEMS

 

Consent Agenda

Bill Woodard moved to approve the consent agenda as presented.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

*Michael Green acknowledged Melissa Wager who has been laid off due to financial circumstances.

Apex Learning Online
Jason Cooper, a representative of Apex Learning Online, discussed the program with the Board. This is a Seattle-based company that is the highest used program in the State.  It is different from NovaNet. It has video game-like graphics and is more cost effective than NovaNet because it is entirely online.  It can be accessed with a dial-up connection and is more rigorous and relevant than NovaNet. Deb Kernen recommended approval for this online curriculum.

Steve Madsen moved to approve the Apex Learning Online program.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Physical and Occupational Services Agreement
Deb Kernen recommended approval of the Braun Therapy Staffing agreement for 2009-2010.

Janice Watts moved to approve the Braun Therapy Staffing agreement for the 2009-2010 school year.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried 

Addendum to Temporary Construction Easement
This is an addendum to the Temporary Construction Easement with WalMart on the Dike Road property that extends the expiration date to December 31, 2010.

Bill Woodard moved to approve the Addendum to the Temporary Construction Easement.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Agricultural Lease
This is the lease between Woodland School District and Tyler Behrendsen for agricultural use of the Dike Road property.  The Port of Woodland is acting as the property manager and managed the bid process.  Mr. Behrendsen was the sole bidder.

Tina Cayton moved to approve the Agricultural Lease with Tyler Behrendsen.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

Resolution No. 2526-Classified Reductions
The Board discussed classified layoffs covered in the resolution.

Steve Madsen moved to adopt Resolution No. 2526-Classified Reductions.

Jim Bays  yes
Janice Watts  yes
Bill Woodard  yes
Tina Cayton  yes
Steve Madsen  yes  carried

Title 1Parent Involvement Plan Approval
This approval is a requirement for federal funds which says that it must be reviewed and approved annually.  Deb Kernen recommends approval for this.

Janice Watts moved to approve the Woodland School District Title 1 Parent Involvement Plan.

Steve Madsen  yes
Tina Cayton  yes
Bill Woodard  yes
Janice Watts  yes  carried

*Steve Madsen said that he recently chaperoned WPS students at the Zoo.  He said there were students from all over the region there that day, and that the WPS teachers kept it all together.

EXECUTIVE SESSION

 

Board President, Jim Bays, recessed the meeting into executive session at 9:08pm to discuss property with no action to be taken upon return.

Board President, Jim Bays, reconvened the meeting into regular session at 9:29pm.

ADJOURNMENT

 

Board President, Jim Bays, adjourned the meeting of the Board of Directors at 9:29pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director