May 26, 2009 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

May 26, 2009 7:00PM
Regular Meeting-Yale School

MEMBERS
PRESENT

 

Jim Bays, Janice Watts, Tina Cayton, Steve Madsen, Chelsey Rohm-Student Representative, Michael Green-Secretary, and Stephanie Patterson-Recording Secretary

OTHERS
PRESENT

 

See sign-up sheet attached.
 

SPECIAL PRESENTATION

 

Mrs. York's science class had special science kit demonstration with Jeff Harms demonstrating his go-cart project.

MINUTES

 

Steve Madsen moved to approve the minutes of the May 11, 2009 regular meeting.

Steve Madsen  yes
Tina Cayton  yes
Janice Watts  yes  carried

 

STUDENT
REPRESENTATIVE
REPORT

 


Chelsey Rohm announced that she would be the Student Representative next year and that there is three weeks until the end of school.

OPERATIONS REPORTS

 

WCE Report
Michael Green said that the WCC is facing challenges in decreased enrollment and he will continue to watch the numbers.

Tech Report
Michael said that the transition to the new email and calendar is under way and that as with any transition there are "bumps" in the road but it is smoothing out.

SUPERINTENDENT
REPORT


 

Mr. Green said that he is working on the details of the Board's recommendations for budget reductions.  He will bring them back the information on implementation of budget adjustments.  He reported that through a great deal of creative work on the part of the administrative team position reduction for classified staff is being minimized.

 

 

MEMBERS ABSENT

 

Janice Watts moved to approve Bill Woodard's absence from the meeting.

Steve Madsen  yes
Tina Cayton  yes
Janice Watts  yes  carried

CORRESPONDENCE

 

None.

 

 

 

CITIZENS
REQUESTS

 

 

Mark Houk thanked Yale Valley for their support and thanked the Board for working through the difficult process of budget reduction with integrity and openness.  He also told the Board that Alice Merkle, Yale Teacher, will be retiring. He said that she had been consistent, steady, reliable and a tremendously supportive member of Yale School. Her greatest contribution has been that she raised an outstanding family, all schooled at Yale.  Jim Bays thanked Alice for her years of service.

 

Judy Wilkinson said that she was glad to see that young families still love the school. She thanked the Board for their support.

Julia Stoll thanked the Board for keeping Yale School open.

 

 

 

 

BOARD REPORTS
AND REQUEST

 

None.

 

 

 

DISCUSSION
ITEMS

 

Board Position on Planning and Growth

The question whether or not the Board wished to make a policy statement regarding growth in Woodland and Cowlitz County was considered. The Board discussed whether or not they would like to take a position. There was consensus among the board members that the District did not wish to take a particular position but would be best served by being engaged in the process of updating the GMA mandated comprehensive plan.  Jim Bays directed the superintendent to officially notify the City that the District wishes to be a part of the Comprehensive Plan update process.

 

Board Retreat
Jim Bays asked Board members if they would like to have a retreat this year, and if so, to check their calendars for dates, think of agenda items and plan on bringing their calendars for the next meeting to discuss agenda and dates for the retreat. Steve Madsen asked if last year's agenda could be made available to the Board.  This will be discussed at the Board's June 8th meeting.

 

High School Bond

Michael reviewed the site determination discussion at the joint meeting with the City and Port.  Jim's thoughts are that if we did something on the present site there would not be enough room for expansion. He would like to see as part of the process the grade configuration for the schools.  Decisions need to be made for off-site wetland mitigation and more information is needed for this.  Steve discussed questions he had received about the resale value of the property would be if the District chooses not to develop it. The Board requested that Michael work on getting the suggested information before they move forward or start the process.  Steve suggested that a process be created with dates and timelines so that it doesn't drag out. Michael said that next year is a levy year and asked if the Board would like to do a bond in the same year. Steve said that we have a need and should develop a process so that the community sees it coming. Jim requested that Michael come back to the Board with a timeline. A discussion ensued regarding adjustment of the rates of impact fees. The Board requested to move forward with a Capital Facilities Plan update.

 

ACTION
ITEMS

 

Consent Agenda
The revised consent agenda included the hire of Ann Marie Juul as a Speech and Language Pathologist.

Tina Cayton moved to approve the revised consent agenda.

Steve Madsen  yes
Tina Cayton  yes
Janice Watts  yes  carried

PUBLIC HEARING

 

I-728 Hearing

 

 

The Board discussed the I-728 background information from Michael.  Jim Bays began the hearing at 7:52pm. The 2009-2010 I-728 Plan proposal is for funds to be spent solely on class size reduction.  There was no public comment.  The hearing was closed at 7:55pm.

 

ADJOURNMENT

 

Board President, Jim Bays, adjourned the meeting of the Board of Directors at 7:56pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director