Minutes Regular Meeting December 19, 2016

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

December 19, 2016, 5:30 p.m.
Regular Meeting-District Meeting Room

MEMBERS PRESENT

 

Janice Watts, Sarah Stuart, Lesa Beuscher, Matt Donald, Steve Madsen by telephone conference, Michael Green-Board Secretary, and Nicole Galloway-Recording Secretary

OTHERS PRESENT

 

Asha Riley, Jake Hall, Vicky Barnes, John Shoup, Steven Carney, Ingrid Colvard, Stacy Brown, Taylor Hennings and Barbara Hennings.

CALL TO ORDER

 

President Janice Watts called the meeting to order at 5:30 p.m.

CITIZEN’S COMMENTS ON NON-AGENDA ITEMS

 

There were no citizen’s comments on non-agenda items.

APPROVAL OF MINUTES

 

Director Beuscher moved to approve the minutes from November 28, 2016.

Director Watts – yes
Director Stuart – yes
Director Beuscher – yes
Director Donald – yes
Director Madsen - yes

ANNUAL BOARD REORGANIZATION

 

Director Matt Donald nominated Director Janice Watts as Board President.

Director Stuart – yes
Director Beuscher – yes
Director Donald – yes
Director Madsen - yes

Director Stuart nominated Director Matt Donald as Board Vice President.

Director Watts – yes
Director Stuart – yes
Director Beuscher – yes
Director Madsen - yes

Director Matt Donald nominated Director Steve Madsen as Legislative Representative.

Director Watts – yes
Director Stuart – yes
Director Beuscher – yes
Director Donald – yes

Director Matt Donald nominated Lesa Beuscher for the WIAA Representative.

Director Watts – yes
Director Stuart – yes
Director Donald – yes
Director Madsen - yes

SPECIAL PRESENTATION

 

Woodland High School senior, Taylor Hennings, did a short presentation on the high school credit system problems as a part achieving the gold award in Girl Scouting. She addressed the board members with some data from the 2015-2016 school year and presented a couple of additional options to help improve these numbers in the coming years. The board members thank Taylor for her presentation and ideas, then suggested that she speak to Principal John Shoup with her great ideas.

REPORTS TO THE BOARD

 

Director Matt Donald thanked the administrators for their diligence, patience, and hard work during the recent snow days. Director Beuscher noted that many of the concerts and events have been canceled due to the weather and asked if these were being rescheduled and how it would be communicated to parents and community members. Superintendent Green replied that all canceled events were rescheduled within the next day or rescheduled in the month of January. He also noted that the banner on the website, social media and school messenger where a few of the tools the district uses to communicate all changes to the students, families, staff and community.

Facilities and Safety Report – Director Donald asked if the gas detector installation at the middle school was due to an existing issue or a precautionary measure. Michael Green replied that these were precautionary.

Woodland Primary School Report – Director Sarah Stuart commented at the mentor/mentee program in Principal Colvard’s report. She asked Ingrid Colvard if there were any mentor programs from student-to-student and community member to students. Ingrid replied that she was currently working with Principal Jake Hall from the middle school to create a student-to-student program. She also noted that a community member mentor didn’t exist at the time, but it would be something to look into in the future.

CORRESPONDENCE

 

There was no correspondence.

BOARD REPORTS, REQUESTS, AND COMMENTS

 

There was no board reports, requests or comments.   

DISCUSSION ITEMS

 

2015-2016 Fiscal Year Closing Report – Stacy Brown, Executive Director of Business Services, presented a PowerPoint presentation on the 2015-2016 fiscal year closing. She provided fund balance, enrollment numbers, levy dollar spending, general fund revenues, expenditures by program and many more details. She also presented historical data to provide more comparison details to the school board members.

First Reading of Selected 3000 Series Policies – With no questions or concerns from the board members these policies will be presented at the next board meeting for final reading and approval.

First Reading of Policy Revisions for Policy 3110-3144 – Superintendent Green explained that most of the changes were minor language changes. All board members agreed to have these presented at the next board meeting for final reading and approval.

CONSENT AGENDA

 

Director Donald moved to approve the consent agenda.

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen - yes

ACTION ITEMS

 

Quest Academy Agreements – The school board members were unable to open the attached agreements for review. They requested the attachments be fixed and brought back at the next meeting for review and approval.

Director Stuart moved to approve the Approval of Revisions, Additions, and Deletions of Policies 1400-1830.

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen - yes

Director Donald moved to approve the quote for electronic door access systems for WPS, WIS, and WMS.

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen - yes

Director Madsen moved to approve the text adoptions.

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen - yes 

ADJOURNMENT

 

President Watts adjourned at 7:02 p.m.

 

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

____________________________________
President

____________________________________
Director

____________________________________
Director

____________________________________
Director

____________________________________
Director

 

 

 

Attached Files:
NameSizeType
Consent Agenda 12.19.16.pdf 69KB application/pdf