Minutes Regular Meeting August 22, 2016

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

August 22, 2016, 5:30 p.m.
Regular Meeting-District Meeting Room

MEMBERS PRESENT

 

Janice Watts, Sarah Stuart, Lesa Beucher, Matt Donald, Steve Madsen, Michael Green-Board Secretary and Nicole Galloway-Recording Secretary

OTHERS PRESENT

 

Asha Riley, Vicky Barnes and Shannon Barnett.

CALL TO ORDER

 

President Janice Watts called the meeting to order at 5:30 p.m. She noted that Director Stuart would be joining the meeting a little later.

CITIZEN’S COMMENTS ON NON-AGENDA ITEMS

 

There were no citizens’ comments.

APPROVAL OF MINUTES

 

Director Steve Madsen moved to approve the minutes from August 8, 2016.

Director Watts – yes
Director Beucher – yes
Director Donald – yes
Director Madsen - yes

REPORTS TO THE BOARD

 

Business Services Report – Director Watts asked about the impact fees in Stacy Browns’ report and if the City of Woodland had made a decision on impact fees. Superintendent Green replied yes, they approved a modified rate for single family and the proposed rate for single family.   Mr. Green stated he would make sure to provide the information with them by the end of the week.

CORRESPONDENCE

 

There was no correspondence.

BOARD REPORTS, REQUESTS, AND COMMENTS

 

Director Donald asked Superintendent Green who is responsible for maintaining the road between Woodland Primary School and the railroad tracks because the road needs repairs. Superintendent Green informed the board that the Burlington Northern Santa Fe Railroad owns the property.

Director Lesa Beucher commented that she attended the lunch for the newly hired certificated staff on Friday, August 19 and found it exciting and fun. She only had the opportunity to speak to a few of the new teachers but all of them had great comments about their training week.

DISCUSSION ITEMS

 

KWRL Follow-up – Shannon Barnett presented the board with a new document of the Woodland to Cougar Area Route Analysis. He provided detailed information about the districts geographic logistics verse the school bell schedules. In order to improve the length of time students are on a bus to Cougar, Mr. Barnett provided seven different options. After discussion of all options with the school board, it appears that using the SPED bus to transport the intermediate students to Cougar may be the best option. It would save 25 minutes in traveling time for these students. There are some potential challenges with student load and particular challenges for Special Education Students on the bus.  Shannon Barnett will look into this option further and report the finding to Superintendent Green.

Replacement Operations and Maintenance Levy Timeline and Process Discussion – Superintendent Green provided several key levy dates with the board members and asked them how they would like to handle the levy plans. The board members agreed with Michael Green that the February 14th date was the best choice. The consensus of the board is that they would like a recommendation for the Replacement M&O presented to the board for discussion in October.

Effective School Boards: Chapter 5-Working Toward Board Improvement – The board discussed the text.   Director Watts noted that the board has not had an evaluation completed over the last few years; however, it may be difficult since most of the board members are new. She noted that in the chapter it stated it could take up to 2 years for board members to get the hang of everything. Director Madsen mentioned that it would be nice to have one of the board meetings at a Chamber of Commerce meeting or maybe during a social studies class.  Director Beuscher asked the question how we could get more attendance to the board meetings. Director Donald noted that major improvements have been made with communicating the board meeting minutes by Eric Jacobson, the communication manager. Janice Watts mentioned that is it always helpful when the board members get together regularly to discuss other items and issues. Michael Green agreed and noted that a daylong meeting this winter will be planned.

CONSENT AGENDA

 

Director Madsen moved to approve the consent agenda.

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen – yes

ACTION ITEMS

 

Resolution 16-7: Authorization of Purchase of Home & Property at 2280 Lewis River Road

Director Donald moved to approve Resolution 16-7: Purchase of Home & Property at 2280 Lewis River Road.

Director Watts – yes
Director Stuart – yes
Director Beuscher – yes
Director Donald – yes
Director Madsen – yes

 

Resolution 16-8: Authorization of Interfund Transfer from GF to CPF

Director Beuscher moved to approve Resolution 16-8: Interfund Transfer from GF to CPF

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen – yes

 

Resolution 16-9: Authorizing a Fund Transfer from GF to CPR (KWRL)

Director Madsen moved to approve Resolution 16-9: Fund Transfer from GF to CPF (KWRL)

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen – yes

RECESS

 

The regular meeting was recessed at 6:29 p.m. to reconvene into executive session pursuant RCW 42.30.110(1)(g) to work on Superintendent Evaluation at 6:30 p.m.

ADJOURNMENT

 

President Watts reconvened the meeting into open session and adjourned at 6:52 p.m.

 

 

 

 

 

ATTEST:

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Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director