Minutes Regular Meeting August 8, 2016

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

August 8, 2016, 5:30 p.m.
Regular Meeting-District Meeting Room

MEMBERS PRESENT

 

Janice Watts, Sarah Stuart, Lesa Beucher, Matt Donald, Steve Madsen, Michael Green-Board Secretary and Nicole Galloway-Recording Secretary

OTHERS PRESENT

 

Stacy Brown, Asha Riley, Lan Ha and Jean Lessard.

CALL TO ORDER

 

President Janice Watts called the meeting to order at 5:30 p.m.

CITIZEN’S COMMENTS ON NON-AGENDA ITEMS

 

There were no citizens’ comments.

APPROVAL OF MINUTES

 

Director Lesa Beucher moved to approve the minutes from July 18, 2016.

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen - yes

CORRESPONDENCE

 

There was no correspondence.

BOARD REPORTS, REQUESTS, AND COMMENTS

 

Director Madsen reminded the board members that he was intending to meet with Michael Green regarding scholarships and the student survey that was discussed at the last board meeting.

Director Lesa Beucher commented on the website changes and how much easier it is to find things. She also noted that she didn’t see the graduation information for TEAM High or LRA and would like to see that on the website.

DISCUSSION ITEMS

 

Lan Ha, Nutrition Services, and Jean Lessard (JJ) from Sodexo gave a PowerPoint presentation on the food services program.  The presentation started with a little history of the program, it also included many facts about Woodland School District’s food program and how we serve over 255,000 meals per year. Lan informed the school board about the student engagement programs. She gave information about an upcoming new launch of the A to Z Fruits/Vegetables which will introduce a new fruit or vegetable each week to the elementary students at lunch time.

Lan explained the upcoming Grab & Go program that Sodexo plans on introducing at the high school. The program will provide an opportunity for students to place lunch orders on their phones and pick up the order later at the student store. Director Beucher comments that she thought this was a great idea. Lan Ha explained that this program was will be a trial until all kinks are worked out.

Director Matt Donald asked if payments to food services can be made online. Stacy Brown, Director of Business Services, replied yes and with updates to the website it has made it even easier.

CONSENT AGENDA

 

Director Donald moved to approve the consent agenda.

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen – yes

PUBLIC HEARING

 

2016-2017 Budget Pursuant RCW 28A.505.060

Stacy Brown explained that she made no changes to the budget from what she presented at the last board meeting.    There were no public comments on the proposed budget.

 

2015-2016 General Fund Budget Extension

Stacy Brown explained this extension at the board meeting on July 18, 2016, and that most of the extension was due to curriculum costs and large expenses for maintenance.   There were no public comments on the proposed General Fund Budget Extension.

ACTION ITEMS

 

Approval of Sodexo Contract

Stacy Brown informed the board that annual approval is required for the contract. She also noted that this is the final year of this contract because every five years we must put this contract out to bid.   Ms. Brown anticipates putting the bid out in January or February of 2017. She asked the board members if any of them are interested in being on the review committee to please let her know.

Director Donald moved to approve the Sodexo contract.

Director Watts – yes
Director Stuart – yes
Director Beuscher – yes
Director Donald – yes
Director Madsen – yes

Resolution 16-5: Approving 2016-2017 Budget Appropriations

Director Madsen moved to approve Resolution 16-5.

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen – yes

Resolution 16-6: 2015-2016 General Fund Budget Extension

Director Stuart moved to approve Resolution 16-6.

Director Watts – yes
Director Stuart – yes
Director Beucher – yes
Director Donald – yes
Director Madsen – yes

RECESS

 

The regular meeting was recessed at 6:20 p.m. to reconvene into executive session pursuant RCW 42.30.110(1)(g) to work on Superintendent Evaluation at 6:40 p.m.

ADJOURNMENT

 

President Watts reconvened the meeting into open session and adjourned at 8:00 p.m.

 

 

ATTEST:

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Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director

 

 

 

 

 

 

Attached Files:
NameSizeType
Consent Agenda 8.8.16.pdf 169KB application/pdf