To: Michael Green, Superintendent
From: Stacy Brown, Director of Business Services
Date: June 22, 2016
RE: June Financial/Enrollment Report
I have attached the 2015-16 Budget vs. Actual and Comparison to 2014-15 and all Fund Budget Status reports for the month of May. I also attached information on projected revenues, expenditures and ending fund balance for 1 5-16. The district is projected to spend down approximately $66,000 in fund balance for I 5-I6. I have factored in the summer maintenance projects as well as the KWRL roof and parking lot projects. Budgeted expenditures (appropriation) are $27,794,132 and we are projected to spend $28,070,538. The district cannot overspend the appropriation approved by the board, which means I will be presenting a budget extension for the General Fund in July. This spreadsheet compares revenues with expenditures and calculates how much levy and miscellaneous revenues we are using to fund the various areas (for example the first line is Certificated Instructional Salaries and you can see that the underfunded amount is $775,992). This represents the levy dollars required over and above the state funding to fund the certificated instructional salaries. Since so many of you are new, we might want to go over this spreadsheet in more detail so you have a better understanding of what the levy dollars cover.
Revenues were $131,000 greater than expected. We received approximately $100,000 in taxes than was expected for May. We also received a little over $13,000 this month from PTSA for various grants and about $13,000 more in National School Lunch/Breakfast Program than what was expected.
Payroll was approximately $40,000 greater than expected . We have quite a number of staff out on leave, some receiving paid leave and some unpaid. We are also paying the substitutes for these positions (certificated sub pay was about $10,000 greater than in prior years and classified sub time was also about $10,000 greater than in prior years). Base certificated salaries are up about $I1,000 and classified base salaries are up $15,000 since October. This accounts for the additional positions that we have hired that were not budgeted and why payroll was more than estimated.
Accounts payable was about $40,000 greater than expected. We paid about $16,000 in maintenance projects and repairs and also paid $6,000 for the Playworks program and another $2,000 for the School Perceptions survey, so being $40,000 above expected is reasonable . I reviewed all expenditures and the amounts paid do not look unusual.
The enrollment spreadsheets are also attached, with summaries by headcount for September through June and a comparison of budgeted FTE to actual average FTE. Headcount decreased by 4 students, and FTE decreased by 4.00 as well. June is the last count month and I have a couple of small revisions to make, but we will finish the year with the average FTE about 89.00 greater than budget. This is the main reason that apportionment is up so much higher than budgeted and has really helped to fund all of the additional staff we have hired for this year.
Please let me know if you have any questions.