To: Michael Green, Superintendent
From: Stacy Brown, Director of Business Services
Date: April 20, 2016
Subject: April Financial/Enrollment Report
I have attached the 2015-16 Budget vs. Actual and Comparison to 2014-15 and all Fund Budget Status
reports for the month of March. March apportionment, as well as the actual transportation allocation, is
out and I have been working on updated projected revenues, expenditures and ending fund balance. I
will get estimated ending fund balance to you as soon as I have it completed.
Revenues were $445,000 greater than expected. I worked with OSPI and finally worked out the K-3
High Poverty funding for this year. There was an issue with the reconfiguration and renumbering of the
buildings and my staffing report wasn’t matching up, so they showed that we were out of compliance
and hadn’t given us the funding. The total for the year is approximately $480,000 and we got 60% of
funding in March (approx. $288,000). The transportation allocation was based upon the previous year’s
allocation. In March they updated to the actual allocation which is $193,000 more than last year, so we
received 60% of that increase in March (approx. $115,000). I also realized the food service deposits had
not been recorded for a couple of months, so they were about $16,000 greater than they normally would
Payroll was approximately $73,000 greater than expected. We have quite a number of staff out on
leave, some receiving paid leave and some unpaid. We are also paying the substitutes for these
positions (certificated sub pay was about $10,000 greater than in prior years and classified sub time was
also about $10,000 greater than in prior years). We had two full-time staff members resign and paid out
$7,000 in unused vacation. Base certificated salaries are up about $11,000 and classified base salaries
are up $15,000 since October. This accounts for the additional positions that we have hired that were
not budgeted and why payroll was more than estimated.
Accounts payable was about $147,000 greater than expected. We had a fuel drop of almost $40,000 this
month. We paid almost $10,000 to LCC and Central Washington University using the dual funds grant.
We are paying more than budgeted for utilities, currently paying approximately $30,000 per month to
Cowlitz PUD, and the February payment did not get paid, so we paid two payments in March. I
reviewed all expenditures and the amounts paid do not look unusual.
The enrollment spreadsheets are also attached, with summaries by headcount for September through
April and a comparison of budgeted FTE to actual average FTE. Headcount decreased by 5 students,
and FTE decreased by 7.55 FTE. The average FTE is still more than 95 students above budget. This is
the main reason that apportionment is up so much higher than budgeted. I will continue to keep you
apprised each month and will let you know how this affects the projected ending fund balance.
Please let me know if you have any questions.