From: Stacy Brown, Director of Business Services
To: Michael Green, Superintendent
Date: February 17, 2016
RE: February Financial/Enrollment Report
I have attached the 2015-16 Budget vs. Actual and Comparison to 2014-15 and all Fund Budget Status reports for the month of January. January apportionment is out and I have been working on updated projected revenues, expenditures and ending fund balance. I will get that information to you as soon as I have it completed.
Revenues were $215,000 less than expected. State and Federal Forest collections were about $15,000 less than expected based upon the budget. In January revenues in all programs are updated from budget to actual. In prior years, actual numbers in special education and bilingual were approximately 20 students greater than actual. The allocated amount for the year based upon actual student counts is made up all in January. In 15-16, actual special education and bilingual students were slightly less than budgeted, accounting for approximately $55,000 difference. Last year approximately $20,000 was raised for the WHS turf in January and nothing this January. There have been some issues in claiming for the National School Lunch Program this year with the reconfiguration of buildings so where we would have normally received about $28,000 in January, we received only $5,000. This will catch up in February. Finally, we collected $167,000 in 13-14 from the KWRL districts for the Paradise Point Project. The estimates are based upon an average collected over the past 3 years, so the estimate would have included approximately $54,000 from the KWRL districts.
Payroll was approximately $23,000 greater than expected. We have quite a number of staff out on leave, some receiving paid leave and some unpaid. We are also paying the substitutes for these positions. We have also hired approximately 3 positions that were not in the budget, which is another reason why payroll was more than estimated.
Accounts payable was about $83,000 more than expected. There were about $35,000 in maintenance expenditures, $5,000 in behavior consulting and $20,000 in curriculum. The utilities for the new school are also higher than budgeted, which accounts for some of this difference. I reviewed all expenditures and the amounts paid do not look unusual.
The enrollment spreadsheets are also attached, with summaries by headcount for September through February and a comparison of budgeted FTE to actual average FTE. Headcount and FTE enrollment both decreased by about 9.0 FTE. The average FTE is still almost 99 students above budget. I will continue to keep you apprised each month and will let you know how this affects the projected ending fund balance.
Please let me know if you have any questions.