February 23, 2009 Regular Meeting Minutes

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

February 23, 2009 7:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Jim Bays, Bill Woodard, Janice Watts, Tina Cayton, Steve Madsen, Chelsey Rohm-Student Representative, Michael Green-Secretary, and Tegan Steen-Recording Secretary

OTHERS
PRESENT

 

Erica Rainford, Paul Cline, Jerry Peterson, Kathie Griffin, Stacy Brown and Craig Downs.

MINUTES

 

Tina Cayton moved to approve the minutes of the February 9, 2009 regular meeting.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

STUDENT
REPRESENTATIVE
REPORT

 

Chelsey Rohm said there was an ASB meeting last Thursday. She read the agenda and the treasurer’s report from that meeting. The Board discussed the fundraising events that the ASB has planned. Chelsey said that she had very positive feedback about Opportunity Time. Some students would like access to computers to work on their senior project during that time. The Friday Rewards piece was well-liked. The Board discussed Opportunity Time with Chelsey. Bill Woodard said that he spoke with a homeroom teacher who loved the idea of helping students who were struggling.


OPERATIONS REPORTS

 

Tech Report
Bill Woodard asked if a letter had been sent to Cowlitz PUD thanking them for their computer donation. Michael Green said that he would make sure that was done.

WCE Report
The Board discussed the WCE report with Kathie Griffin. Kathie has applied for a grant for an AED (Automated External Defibrillator). The Board discussed this. Jim Bays asked if the ESL and GED programs were LCC classes. Kathie said that they are, but she charges LCC a fee for the facilities. He also asked about the Hunter Safety class. Kathie said that the State does not allow anyone to charge for the program, but that the instructor collects a $20 deposit. If students complete the course, they get a full refund. No money from Hunter Safety runs through WCE. Steve Madsen asked if Kathie thought that the lower numbers at WCC were from the effects of the economy. She said yes, it was due to parents being out of work. Bill Woodard said that he wished there was a way to help support the parents of these students so that they could continue attending WCC. Kathie said that the fee charged for reduced-lunch students is half the regular fee. Steve asked about the Mad Science program. Kathie said that WCC likes to have educational programs available for their kids. The children can choose if they want to participate or not.

Financial/Enrollment Report
The Board discussed the financial and enrollment reports. Steve Madsen said that he would like to meet with Stacy Brown to learn more about District operations and how the District is funded. He will set up and appointment with Stacy.

SUPERINTENDENT
REPORT

 

Michael Green reported that winter sports have ended and there is a break until spring sports begin. The District was approved for $53,000 Safety Net funding. He congratulated Stacy Brown, Deb Kernen and the Special Ed. staff for an excellent job in obtaining the funding. The auditors will arrive later in the week for this year’s audit and Michael will arrange an entry conference. Last Wednesday, the Budget Advisory Team (BAT) met and Michael felt it was a valuable meeting. This Wednesday there will be another meeting and the Team will be diving into more details and some of the basic education funding, class size, WCE and extra-curricular items. Opportunity Time will be hitting an important juncture tomorrow when staff begins working with the level 2 and 3 students. The WHS staff is very excited to work with these students.

CORRESPONDENCE

 

None.

CITIZENS
REQUESTS

 

None.

BOARD REPORTS
AND REQUEST

 

Steve Madsen reported that the Woodland Quality Community Coalition meeting was very productive. The group included Erica Rainford, Paul Cline, Kathie Griffin Tom Mattison and Steve Madsen. They created a mission statement which reads: Community Stakeholders promoting common values, visions and goals for Woodland and the Lewis River Valley. The goals of the Coalition are:


1) Identify Common Infrastructure Needs

2) Create Legislative Priority List

3) Look for Additional Stakeholders

4) Identify Community Building (strengthening) Activities

The Coalition will meet monthly on the third Monday of the month.

Steve said that he attended the Father/Daughter ball and it was great.

DISCUSSION
ITEMS

 

Port of Woodland Presentation

Erica Rainford, Executive Director of the Port of Woodland, introduced Jerry Peterson, Port Commissioner District 2 and Paul Cline, Port Commissioner District 3. Dale Boon, Port Commissioner District 1, was unable to attend. Erica discussed what the Port does and how they operate with the Board.

Vocational Education Symposium
Craig Downs briefed the Board on next Tuesday’s Vocational Education Symposium. Craig said that he wanted to make this event more than just an advisory meeting. The Symposium will include LCC, Clark College, Skills Center, WSU and Workforce Council members who will provide information on their programs and opportunities for students after they leave Woodland High School. This aligns with the Board’s third goal that says that the District will provide opportunities for students to be exposed to and acquire twenty-first century career options and work skills. The Board will receive a report from Craig after the event, which will be held March 3rd at 6:30pm in the WMS/WHS Library. Jim Bays said he thought there should be something similar for parents so that they could see what is available for their students after High School. Craig said that next fall there will be a Career and Technical Education Booklet that will be sent to parents of 8th, 9th, and 10th grade students as a resource.

ACTION
ITEMS

 

Consent Agenda
There was a revised consent agenda that included a Transportation Vehicle Fund warrant for the purchase of buses. Michael said that the Board will do a budget extension at the next meeting for this.

Bill Woodard moved to approve the consent agenda as presented.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

Policy No. 2004-Accountability Goals-Second Reading and Approval
This policy did not change since the last meeting.

Steve Madsen moved to approve Policy No. 2004-Accountability Goals.

Janice Watts yes
Bill Woodard yes
Tina Cayton yes
Steve Madsen yes carried

Policy No. 2126-HIV/AIDS and STD Prevention Education-Second Reading and Approval
This policy did not change since the last meeting.

Janice Watts moved to approve Policy No. 2126-HIV/AIDS and STD Prevention Education.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Steve Madsen yes carried

Policy No. 3246-Use of Reasonable Force-Second Reading and Approval
This new policy was edited since the last meeting. The Board reviewed this policy.

Tina Cayton moved to approve Policy No. 3246-Use of Reasonable Force.

Steve Madsen yes
Tina Cayton yes
Bill Woodard yes
Janice Watts yes carried

EXECUTIVE SESSION

 

Board President, Jim Bays, recessed the meeting into executive session at 8:10pm to discuss the Superintendent’s evaluation.

Board President, Jim Bays, reconvened the meeting into regular session at 10:39pm.

ADJOURNMENT

 

Board President, Jim Bays, adjourned the meeting of the Board of Directors at 10:39pm.

 

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

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President

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Director

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Director

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Director

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Director