March 23, 2015 Regular Meeting Minutes

 

WOODLAND SCHOOL DISTRICT NO. 404
DIRECTOR'S MEETING
MINUTES

March 23, 2015 5:00PM
Regular Meeting-District Meeting Room

MEMBERS
PRESENT

 

Janice Watts, Jim Bays, Tina Cayton, Matt Donald, Kurtis Patterson-Student Representative, Michael Green-Board Secretary and Tegan Steen-Recording Secretary

OTHERS PRESENT

 

See attached list.

CITIZENS COMMENTS ON
NON-AGENDA ITEMS

 

Jennifer Davis, Troop 394 Committee Chair/Leader, told the Board her troop was working on their citizenship in the community merit badge. One of the requirements is to interview a community official. Jonathan Davis, Chris Creley, Alex Davis, Jacob Davis, Jacob Aldridge, Ole Warndahl and Erin Shaw asked Board members various questions about their role as members of the Board, and also, questions regarding the new Woodland High School. Ole asked the Board why they chose to close the campus next year. Tina Cayton said that the number one reason was for student safety. Jim Bays said it was a difficult discussion and that it was not a unanimous vote. Janice Watts said that the Food Service Director is working on more food choices for students, as that was a reason some students wish to leave campus at lunch. Erin Shaw asked how the grades will be reconfigured. Michael told him that WPS will be PreK-1, WIS 2-4, WMS 5-8 and WHS 9-12. Janice thanked the boys for their interest.

MEMBERS ABSENT

 

Tina Cayton moved to approve Jeremy Stuart’s absence from the meeting.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

MINUTES

 

Matt Donald moved to approve the March 9, 2015 regular meeting minutes.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes
Matt Donald  yes  carried

REPORTS TO THE BOARD

 

Student Report
Kurtis Patterson said there were 3 German exchange students at the WHS on a 3-week program. They won’t be here much, as there is early release next week, followed by Spring Break. Sports teams are doing well. The Boys’ Baseball team lost a gut-wrenching game, a softball game was cancelled today and the Track Team had their first competition. Jim Bays reminded everyone that Kurtis had tickets for the Drug & Alcohol Free Senior Party fundraiser at Applebee’s on March 28th, still for sale.

WHS Construction Report
Kelley Wilson was present to report on the construction progress, including the upcoming schedule and financial report. He said Woodland School District would start receiving reimbursement of approximately $11.5 million from OSPI in the next month or two. The substantial completion date is July 17th.

SUPERINTENDENT REPORT

 

Michael Green shared images of the “W” that USNR is donating to the new WHS campus.  It’s a 10 foot high steel structure.  They will have the footing engineered to withstand earthquakes. Five WHS HOSA students will be going to nationals. The students are: Virn Warndahl, Tanner Froeber, Mabel Warndahl, Kayla Moody and Sierra Orr.

Tomorrow is the first run of the Smarter Balance testing. They will start with LRA. Friday is a non-student/snow make-up day. Next week, Tuesday through Friday will be conferences.   

CORRESPONDENCE

 

None.

BOARD REPORTS & REQUESTS

 

None.

 

DISCUSSION ITEMS

 

None.

CONSENT AGENDA

 

Tina asked why some of the phone payments were under capital projects and some under general fund.  Michael explained that the bond paid for the system for the new High School and the Intermediate, Primary and Middle Schools. The amount attributable to the district office is not authorized under the bond resolution and will be taken from the general fund.  The Board discussed the consent agenda with Michael.  Director Bays commented that Paul Cline’s departure from the band program would be a loss (again) to the students of Woodland.  Consent agenda attached.

Matt Donald moved to approve the consent agenda.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes
Matt Donald  yes  carried

ACTION ITEMS

 

Update on Reconfiguration Planning and Approval of Additional Services Agreement for Eric Lanciault, Architect
Eric Lanciault discussed the work he is doing to integrate security measures at the WPS, WIS and WMS. He is redesigning the entry of the WPS, WIS, WDO and WMS so that there will be only one entry into these buildings after school begins. They discussed a new key card system with access cards for certain doors that can be coded to make a secure access for when the District rents out facilities.  Eric was hired to design the scope of the work at each school. The Board discussed his additional services.

Jim Bays moved to approve the Additional Services Agreement for Eric Lanciault.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Resolution No. 2597-Approving Transfer from General Fund to Capital Projects Fund (Paradise Point)
Stacy Brown said the original budget resolution did not include adequate capacity for the needed fund transfer to fund the KWRL Paradise Point project. A resolution was needed to transfer the funds from the general fund to the capital projects fund.

Tina Cayton moved to approve Resolution No. 2597-Transfer from General Fund to Capital Projects Fund for KWRL Site (Paradise Point).

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Bond Refinancing Opportunity and Resolution No. 2596 Bond Resolution
Financial Advisor, Mark Prussing of ESD 112, and Bond Attorney, Faith Pettis of Pacifica Law Group, were present to discuss a bond refunding opportunity and process with the Board. Mark discussed bond market update, refunding goals, preliminary funding results and the next steps of the process. Faith discussed the differences between this resolution and other bond resolutions in the past. This is a delegation resolution that allows the Superintendent or the Business Manager to authorize the sale within the parameters of the resolution.

Tina Cayton moved to approve Resolution No. 2596-Unlimited Tax General Obligation Refunding Bonds, 2015.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Construction Change Directive (CCD): Visitor Bleacher Asphalt
During a construction meeting, an idea for paving an area that is currently designed to be grass, where future visitor bleachers would go, was discussed. It was decided that it would be cheaper to do this now rather than later, due to the possibility that other work could damage the track afterward.  The Board discussed this with Kelley Wilson.

Matt Donald moved to approve the Construction Change Directive-Visitor Bleacher Asphalt.

Janice Watts  yes
Jim Bays  yes
Tina Cayton  yes
Matt Donald  yes  carried

Construction Change Directive (CCD): Wall of Tribute
Jim Bays led a committee that wants to replace the Wall of Tribute to the new WHS Campus. Kelley and Michael showed the Board the proposed design idea. They were concerned about the cost for the project. The Board thought if they reduced the size of the project, they would feel better about the cost.

Jim Bays moved to approve the design concept for the Wall of Tribute at the new WHS Campus, reducing the proposed size from 5 pillars to 3, budgeting work accordingly and authorizing the CCD.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

Approval of Declaration of Surplus Property
The buildings continue to do Spring cleaning for a surplus sale in a week or two.  This is the second surplus list for the reconfiguration.

Tina Cayton moved to approve this second list of surplus property.

Matt Donald  yes
Tina Cayton  yes
Jim Bays  yes
Janice Watts  yes  carried

EXECUTIVE SESSION

 

President, Janice Watts, recessed the meeting into executive session at 7:07pm to discuss matters under RCW 42.30.110 (f) and RCW 42.30.110 (1)(g), with no action to be taken upon return.

President, Janice Watts, reconvened the meeting into regular session at 8:52 pm.

ADJOURNMENT

 

President, Janice Watts, adjourned the meeting of the Board of Directors at 8:52 pm.

ATTEST:

_______________________________
Secretary to the Board

WOODLAND SCHOOL DISTRICT #404
BOARD OF DIRECTORS

____________________________________
President

____________________________________
Director

____________________________________
Director

____________________________________
Director

____________________________________
Director

Attached Files:
NameSizeType
consent agenda 3-23-15.pdf 30KB application/pdf
sign-in sheets 3-23-15.pdf 121KB application/pdf